Senior Specialist - Contracts

Job Description

Job Description

To be responsible for pre-award and post-award contracts management activities in relation to contracts.

Responsibilities

Core Responsibilities:

• To coordinate with the End Users in the development of yearly procurement plans.
• Prepare Request for Expression of Interest and/or Pre-qualification to the potential bidders, assist in evaluation of responses and prepare Bidders Lists.
• Examine scope of work and other information provided by End Users and/or consultants for completeness and consistency.
• Prepare comprehensive ITT packages using standard forms and coordinate issuance to approved bidders.
• Coordinate pretender meetings and site visits with bidders, as required.
• Prepare all correspondence to bidders during the bidding period with necessary input from End User, where required.
• Perform evaluation of unpriced commercial aspects of the technical bid and evaluation of commercial bid.
• Prepare recommendation for award and Letter of Award.
• Maintain computerized or manual records (contract logs and contract files).
• Negotiate terms and conditions and formulate contract document(s) conforming agreed changes to the ITT package.
• Perform contract administration activities - bank guarantees, insurances, invoices, etc..
• Provide contractual advice to End Users and prepare contractual correspondence.
• Review and evaluate variations and claims, prepare recommendations for approval of management and prepare contract amendments, as required.
• Perform close-out of contractual matters upon completion

People Management Responsibilities:

• Manage the expectations of the End User in timely processing of tender requests through constant and pro-active engagement.
• Liaise with the bidders and contractors in a courteous, yet professional manner

Strategic Responsibilities:

• Ensure compliance with procurement policies and procedures
• Implement cost-effective solutions by devising appropriate tender strategies

• Bachelors Degree in Quantity Surveying or Business Administration
• Written and Spoken English is essential, Arabic is preferred
• Superior business writing skills are essential
• 10 years of experience in pre-award and post-award contract management of relevant type of contracts. In relation to Projects Contracts, that would include design-build/construction contracts over AED 100m or in relation to Corporate Contracts, that would include a wide variety of consultancy and general services contracts up to a value of AED 10m.
• Good knowledge of contractual terms and conditions