Document Controller(wtp&power)

Job Description

Job Description & Skill Requirement:

1. Document Management System (DMS) Operation:

• Establish and maintain the document control system (electronic and hard copy) for the project.
• Ensure all project documentation is filed, stored, and retrieved in accordance with EtihadWE requirements.

1. Document Receipt & Distribution:

• Receive, log, and track incoming and outgoing documents such as drawings, documents, correspondences, submittals, transmittals, and reports from all parties such as contractor, internal sections/ departments, local authorities, consultants etc.
• Distribute documents to internal departments, consultants, contractors, and stakeholders according to the distribution matrix.
• Ensure only the latest revision of documents are issued to the relevant parties.
• Archive superseded and obsolete documents in accordance with project protocols.

1. Compliance & Audit Readiness:

• Ensure document control practices comply with EtihadWE standards.
• Support internal and external audits by providing requested documentation promptly and accurately.
• Maintain logs for document issuance, receipt, approvals, and revisions.

1. Correspondence & Communication Handling:

• Log, track, and archive all project correspondence including letters, emails, minutes of meetings, and technical queries.
• Ensure clear referencing of documents in all correspondence and maintain traceability.

1. Confidentiality & Security:

• -Maintain confidentiality of sensitive and proprietary documents.