Office & Facility Manager

Job Description

• Oversee all office administration and facility operations across multiple locations, ensuring optimal functionality and service standards.
• Manage large-scale office renovations, fit-outs, relocations, and restructuring projects from planning through execution.
• Coordinate closely with project, engineering, and design teams to ensure timely completion of facility-related projects.
• Develop and implement facility management policies, procedures, and best practices.
• Monitor office infrastructure, maintenance schedules, asset management, and space utilization.

• Source, evaluate, negotiate, and manage contracts with vendors, suppliers, and service providers.
• Ensure service level agreements (SLAs) are met and maintain strong vendor relationships.
• Monitor vendor performance, budgets, costs, and procurement activities to achieve operational efficiency.

• Supervise housekeeping, security, reception, and support staff to ensure high service standards.
• Ensure compliance with health, safety, security, and regulatory requirements.
• Conduct regular facility inspections and implement corrective actions where required.
• Manage emergency response plans, business continuity, and workplace safety initiatives.

• Act as the primary point of contact for facility-related projects and operational improvements.
• Liaise with internal stakeholders, consultants, contractors, and external authorities when required.
• Track project timelines, budgets, and deliverables to ensure successful execution.

• Plan, coordinate, and execute high-level corporate events, executive meetings, VIP visits, and company functions.
• Organize and manage private events, celebrations, travel arrangements, and special projects for family members.
• Coordinate with vendors, venues, hospitality providers, and service partners to ensure flawless event execution.
• Manage event budgets, logistics, guest experiences, and post-event evaluations.

• Prepare and manage facility and event budgets.
• Monitor operational expenses and identify cost-saving opportunities.
• Provide regular reports on facility operations, projects, vendor performance, and event outcomes.

• Bachelor's Degree in Business Administration, Facilities Management, Engineering, Hospitality Management, or a related field.
• Minimum 8-15 years of experience in Office Management, Facilities Management, Administration, or similar leadership roles.
• Proven experience managing large-scale office renovations, fit-outs, relocations, and restructuring projects.
• Strong experience in vendor management, contract negotiation, and procurement.
• Experience overseeing housekeeping, security, maintenance, and workplace services.
• Demonstrated ability to plan and execute high-profile corporate and private events.
• Excellent project management, organizational, and multitasking skills.
• Strong stakeholder management and communication skills.
• Proficiency in MS Office and facility management systems.