Assistant Operations Coordinator
Job description / Role
Employment: Full Time
About us
As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world's best luxury brands in the fashion, jewellery, home, and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the beauty, home, fashion, and hospitality sectors.
Our brands include Bloomingdale's, Harvey Nichols, and Armani, to name just a few!
Job purpose
To provide operational and administrative support to retail stores by coordinating with key stakeholders, ensuring adherence to standard operating procedures, managing consumables and permits, and supporting the stores' day-to-day functionality.
Key responsibilities
Operational coordination- Act as the main point of contact between the retail store teams and support departments to ensure smooth communication
- Coordinate review meetings with store teams to gather feedback on repairs and maintenance
- Manage travel bookings for the operations team
- Maintain accurate databases for documentation, records, and operational reports
- Ensure timely ordering and consolidation of consumables required by the stores
- Oversee the issuance and tracking of police permits required for store operations
- Manage utilities invoices: review, process for payment, and maintain consumption/cost records
- Raise and oversee local purchase orders (LPOs) and payment processing for store needs
- Support the creation and onboarding of vendors for general procurement, visual merchandising, and operations requirements
Job requirements
Education / Certification:
- Graduate in any discipline
Years of experience:
- 1-2 years of experience in a relevant operational or administrative role
Knowledge & skills:
- Exposure to retail operations and store-level functionality
- Strong communication, coordination, and interpersonal skills
- Proficiency in Microsoft Office and understanding of basic accounting processes
- Highly organized with the ability to meet deadlines and manage multiple priorities
About the Company
Established in 1979, Al Tayer Group is a privately-held, diversified company with operations in 12 countries in the Middle East and beyond. With over 7,800 employees from 95 different nationalities, the Group has its headquarters in Dubai, UAE.
Al Tayer Group operates leading, quality-focused businesses in automobile sales and service, luxury and lifestyle retail, perfumes and cosmetics distribution, engineering as well as interiors contracting. The Groups portfolio includes several of the worlds leading brands such as Armani, Bvlgari, Banana Republic, Ford, Ferrari, Gucci, Gap, Harvey Nichols and Maserati.The Group operates over 180 stores across multiple markets in the Middle East. In addition, Al Tayer Group has investments in commercial real estate, contracting, supply chain management, precision tools manufacturing and travel agency services.
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