[ref. q2823824] Administrative Executive

Sunset Hospitality Group is currently looking for an Admin to join our team at Bâoli Dubai, our vibrant luxury beach club located in Jumeirah. Bâoli blends high-energy dining, upscale beach vibes, and a glamorous party atmosphere, inspired by its world-renowned sister venues in Cannes and Miami.

The Role includes:

• Maintaining efficient office services by organizing office operations and procedures
• Control correspondence, design filing systems, assign and monitor clerical functions
• Ensure that the management is informed of any customers’ feedback
• Prepare the Weekly Food Cost Reports (Weekly Variance Report, Menu Costing, Internal Credit Notes and Retail Stock (if any)
• Process requisition sheets and petty cash from kitchen and bar in the system
• Submission of daily sales report (bankable sales page), void transaction detail, promo/discount, complete sales pack and management meals
• Compile petty cash schedule and complete cheque requisition
• Deposits daily cash up to the bank
• Complete the bank deposit slips and ensure its accordance with the bankable sales report
• Banking of cash (i.e. bank to be finalized, arrange for Group 4 Security for cash collection and deposit)
• Ensure that credit card sales are checked with sales report and the download from credit card machine
• Ensure that all cash sales are recounted and checked as per the denomination schedule of the sales pack
• Monitor actual usage of annual leave in comparison with the leave calendar. Report any discrepancy, should there be any.
• Coordinate time& attendance related activities and
• Work closely with HR Department and carry out required activities
• Track leave of absence and report to the management and HR Department
• Update WebHR with monthly schedule and report any discrepancies
• Follow up employee transfers between locations and take necessary actions
• Follow up annual leave, sick leave forms etc.
• Share Employee Request Form for new hires and ensure smooth onboarding at the restaurant
• Coordinate clearance form for the leavers and share relevant document with HR Department
• Performs other duties pertinent to this job as assigned.
• Communication & Working Relationships
• Works closely with colleagues to guarantee effective communication of customer flow and bookings
• Coordinates with different departments in the Head office to guarantee effective communication and to ensure information transmission at all times

• BA degree in Hospitality Management or Hospitality Degree
• Minimum 2 years of experience in a similar position
• Excellent communication Skills
• Excellent interpersonal Skills
• Excellent organizational Skills
• Strong organizational and time management skills
• Ability to manage in a diverse environment with a focus on client and customer services
• Passion for providing the highest standards of service to the guests
• Ability to work under stress
• Highly cooperative team spirit
• Excellent computer skills