Personal Assistant

Job Description

Job Summary

This role is a combination of C-level Calendar Management, Administrative Support, Media Operations Coordination, and Basic Finance/Procurement Management within a media and production environment. The employee will support the Line Manager in daily administrative tasks, coordinate media production activities, manage vendor and procurement processes, and assist with bookkeeping and operational reporting.

• Hands-on experience managing calendar and office operations for C-level executive.
• Provide day-to-day administrative support to the Line Manager.
• Prepare reports, correspondence, presentations, and documentation.
• Maintain filing systems and manage internal/external communications.
• Coordinate with internal departments such as Finance, IT, Purchasing, and Social Media teams.
• Support media production operations and oversee project completion processes.
• Manage inventory of production equipment and maintain account credentials.
• Handle YouTube/video upload requests and event interview coordination.
• Create and manage IT support tickets for media requirements.
• Conduct vendor sourcing, evaluation, negotiation, and procurement coordination.
• Maintain receivables, quotations, invoices, and payment tracking.
• Assist with bookkeeping, reconciliations, and media vendor invoice management.

• Bachelor's degree in Business Management or a related field.
• Minimum 3 years of experience in media/production operations, office administration experience.
• Knowledge of bookkeeping and basic accounting principles.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Excellent communication and time management skills.
• Attention to detail and problem-solving capability.
• Ability to coordinate across multiple departments and manage priorities proactively.