Senior IT Procurement Officer

Job Description

Location: Abu Dhabi, UAE

Job Description:

• To manage end-to-end procurement lifecycle related to Information Technology Department.

Role Purpose:

• Act as Senior Buyer for IT category.

Key Accountabilities of the role:

IT Procurement & Vendor Management:

• Receives RFQs/RFPs from IT requester, solicits proposals from vendors, vendor communication and negotiation
• Attending meeting with senior stakeholder and vendors
• Prepare procurement plan with end users
• Create Contract for all engagement and Negotiate terms & condition with vendors
• PO creation and issuance to vendors for execution and delivery.
• Coordinator between IT and VMCP for vendor registration, vendor account updating, etc.
• Initiate SPM for all engagement
• Ensure closing all Open PO's
• Support vendors for pending payment by coordinating with requester and FCD
• Ensure the best utilization of SAP Ariba (RFP, Contract Workspace, Reverse Auction)
• Ensures to always maintain proper and intact vendor communication.
• Fully adhere to VMCP P&P and support line manager in closing audit point
• Work as SME to provide suggestion to enhance the process and to achieve savings
• All IT-related procurement requests should be accommodated in a timely manner in order to avoid delay.
• Acting as a SME in all meetings / deals with internal and external stakeholders.
• Proper vendor communication should be well-maintained.

Financial & Contract Approval Management:

• Lead contract drafting, review and execution with internal and external stakeholders.
• Maintains and monitors Contract Database.
• Ensures proper archiving of procurement file.

Special Tasks:

• Provide assistance to all internal customers (other categories managed by VMCP), perform other tasks as required (attend meetings, attend calls, prepare reports etc.)
• To ensure that good controls are maintained in all department-related functions and ensure that the Department Head is aware of all issues raised within the department.

Specialist Skills / Technical Knowledge Required for this role:

• Must have IT procurement experience or IT by profession

Previous experience:

• Preferred CIPS qualified or having active membership
• Banking experience is preferred