Operations Coordinator

Job Description

At Cloud Spaces we have an opportunity for a detail-oriented and highly organized Operations Coordinator to support the Operations Manager and the Operations Department across all locations. This role is essential in ensuring structured coordination, accurate record-keeping, and timely execution of operational activities, contributing to consistent service delivery and high operational standards.

The Operations Coordinator will provide comprehensive administrative and operational support to the Operations Manager, acting as a central point of coordination for operational activities, communications, and follow-ups. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic operational environment.

Key Responsibilities

• Provide administrative and operational support to the Operations Manager, ensuring effective organization, prioritization, and follow-through on daily operational matters
• Act as a coordination point for operational requests, communications, and follow-ups on behalf of the Operations Department
• Support planning, scheduling, and preparation of operational activities, meetings, and action plans
• Track operational priorities, deadlines, and commitments to ensure timely completion
• Coordinate operational activities across all Cloud Spaces locations in line with approved processes and standards
• Monitor ongoing operational tasks and proactively escalate risks, delays, or gaps

• Maintain accurate and up-to-date operational records within the company ERP system, including inventory, procurement, suppliers, and operational data
• Ensure timely and accurate ERP entries to support data integrity and reporting requirements
• Coordinate with Finance and relevant departments on ERP-based operational and procurement workflows
• Extract, organize, and prepare ERP data for operational reviews, audits, and reporting

• Maintain organized records of operational documents, contracts, agreements, and approvals
• Track contract validity periods, expiry dates, and renewal timelines
• Coordinate contract reviews, renewals, and required actions with internal stakeholders and vendors
• Ensure all operational documentation is properly filed, controlled, and audit-ready

• Coordinate ordering, tracking, and record-keeping of operational supplies and consumables across all locations
• Maintain inventory records and support periodic stock checks and reconciliations
• Monitor usage trends and report inefficiencies or shortages
• Support coordination of hard and soft facilities management activities
• Liaise with vendors and suppliers, maintaining records of communications, quotations, and service documentation

• Coordinate with internal departments including Finance, HR, IT, and Marketing to support operational requirements
• Support operational aspects of events, catering, special projects, and new center openings
• Assist with pre-opening and post-opening operational activities as required
• Perform additional administrative and operational tasks aligned with the Operations function

• Strong administrative and organizational skills with high attention to detail
• Excellent coordination, follow-up, and time management abilities
• Ability to manage multiple tasks and priorities effectively
• Strong written and verbal communication skills in English
• Professional reporting and documentation skills
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Ability to work independently and collaboratively within a team
• Proactive, reliable, and solution-oriented approach

• 1–3 years of experience in operations, administration, or coordination
• Prior experience working with ERP systems, including data entry, tracking, and reporting
• Strong working knowledge of Microsoft Office applications
• Valid UAE driving license with willingness to travel between locations as required
• Flexibility in working hours based on operational requirements

• Diploma or certification in Business Administration, Operations, or a related field is an advantage