Legal Secretary Assistant

Job Description

Italian language is mandatory for this role

Job Purpose

The Legal Secretary / Business Manager will provide highlevel executive and legal support to senior leadership, ensuring the smooth execution of strategic, operational, and legal priorities. This role requires a detailoriented professional who can combine strong organizational skills with business acumen, while acting as a trusted partner to the CEO/MD.

• Provide executive support to senior leadership, managing calendars, meetings, and confidential correspondence.
• Draft, review, and manage legal and business documentation, ensuring accuracy and compliance.
• Coordinate with internal departments and external stakeholders, including legal advisors, clients, and regulators.
• Assist in preparing contracts, board papers, investor reports, and confidential files.
• Monitor KPIs, prepare dashboards, and track progress on strategic projects.
• Support crossfunctional teams with project execution, ensuring timely delivery against objectives.
• Identify operational bottlenecks and propose workflow improvements, including IT solutions.
• Ensure smooth communication across teams while handling sensitive information with discretion.
• Assist leadership in decisionmaking by providing wellresearched briefings and presentations.

• Internal: CEO, MD, Legal, Finance, Compliance, and other business departments.
• External: Clients, investors, regulators, external legal advisors, vendors.

• Bachelors degree in Law, Business Administration, or related field.
• 5+ years experience as a Legal Secretary, Executive Assistant, or Business Manager.
• Strong understanding of legal documentation and corporate governance.
• Excellent organizational, communication, and multitasking skills.
• Fluency in English (Italian or other languages a plus).
• High level of confidentiality, discretion, and attention to detail.
• Proficiency in MS Office Suite; familiarity with legal management systems preferred.

• Proactive and resourceful with a problemsolving mindset.
• Able to balance legal precision with business pragmatism.
• Strong interpersonal skills, capable of liaising with senior stakeholders.
• Flexible and adaptable to fastchanging business environments.