Operations & Procurement Executive

Job Description

Job Title: Operations & Procurement Executive

Location: Dubai, UAE Industry: Perfume / Luxury Goods

Employment Type: Full-time Job Purpose

We are a fast-growing perfume startup seeking a detail-oriented and proactive Operations & Procurement Executive to manage the day-to-day operations, supply chain, vendor relations, lab coordination, and fragrance mixology processes. This role plays a key part in ensuring smooth procurement, timely production, and operational excellence while supporting the creative development of our unique perfume line.

Key Responsibilities:

Operations & Lab Coordination:

• Oversee daily operational activities including order processing, warehousing, logistics, and inventory control.
• Coordinate with internal and external perfume labs for testing, quality control, and product development timelines.
• Supervise mixing, bottling, and labeling activities ensuring consistency and compliance with formulation standards.
• Ensure cleanliness, safety, and compliance in all lab-related operations.

Procurement & Vendor Management:

• Source and negotiate with suppliers for fragrance oils, raw materials, bottles, caps, packaging, and branding elements.
• Establish and maintain strong relationships with local and international vendors and service providers. Raise purchase orders, maintain procurement records, and ensure timely follow-up on deliveries and production supplies.
• Conduct cost analysis and recommend improvements to procurement strategy and budgeting.

Logistics & Distribution:

• Handle inbound and outbound logistics including customs clearance, documentation, and delivery scheduling.
• Liaise with logistics partners, freight forwarders, and couriers for timely and cost-effective shipping solutions.
• Ensure optimal stock levels at warehouse and retail points and coordinate replenishment as needed. Support to Owner & Cross-functional Teams: Assist the founder/owner in operational planning, supplier meetings, and project execution.
• Provide regular updates on stock levels, procurement status, and production timelines. Work closely with marketing, product development, and retail teams to ensure readiness for launches and campaigns.

Requirements:

• Bachelor's degree in business administration, Supply Chain, Chemistry, Operations, or a related field.
• Minimum 2 years of experience in operations and procurement (perfume, FMCG, or luxury goods preferred).
• Experience in mixology or fragrance lab coordination is a strong advantage.
• Fluent in both Arabic and English (written and spoken) mandatory.
• Valid UAE driving license mandatory.
• Proficient in Microsoft Office Suite (especially Excel); knowledge of ERP systems is a plus.
• Strong negotiation, problem-solving, and multitasking skills.
• Ability to manage shifting priorities in a fast-paced startup environment.
• Preferred Attributes: Passion for the fragrance and luxury lifestyle industry.
• High level of precision, organization, and time management.
• Self-starter with a proactive approach and strong