Supply Chain Coordinator

About the role

We are a UAE retail and distribution group operating 25+ brands and 30+ branches. We are hiring two Supply Chain Coordinators to run the day-to-day procurement, logistics and system operations of our Supply Chain Division. This is a hands-on execution role reporting to the Supply Chain Supervisor, working across our brands and legal entities.

Key responsibilities

• Prepare purchase orders, purchase invoices and sales orders in the POS back office for all company entities; close POs and match received orders against invoices and supplier statements.
• Maintain the pending supplier payments report; follow up cheques, advances and payment references with Finance and confirm payments to suppliers.
• Source and evaluate new suppliers inside and outside the UAE (quotations, samples, lead times) and maintain the supplier list.
• Coordinate stock replenishment and transfers with the warehouse and branches.

• Request and compare freight quotations (air, sea and courier) for international shipments, mainly Far East to UAE, and local deliveries; book shipments and track them to delivery.
• Prepare shipping documents: AWB details, packing lists, insurance requests, NOCs and other documents required by forwarders and authorities.
• Follow up customs clearance and last-mile delivery with forwarders and the warehouse.

• Record supplier bills and expenses in the inventory and expense systems with correct references and supporting documents.
• Activate approved promotions and price changes in the POS system as requested by branches.
• Prepare the monthly near-expiry report for all locations and coordinate actions with branches and the warehouse.
• Submit a daily timesheet and a weekly status report of open POs, shipments and pending payments to the Supply Chain Supervisor.

• 1 to 3 years of experience in procurement, logistics or supply chain administration, preferably in retail, FMCG or distribution in the UAE.
• Working knowledge of import logistics in the UAE (freight forwarders, AWB, insurance, customs documentation).
• Hands-on experience with an ERP or POS back office and with cloud inventory, expense and e-signature applications.
• Strong Excel skills and accuracy with numbers and documents.
• Excellent written and spoken English; Arabic is an advantage.
• Organised, able to handle 20+ follow-ups a day across suppliers, forwarders, branches and Finance, and to document them clearly.
• Bachelor's degree or diploma in Business, Supply Chain, Logistics or a related field.
• Available to join in Abu Dhabi; candidates already in the UAE are preferred.

• Salary: AED 2,350 to 2,500 per month, based on experience.
• Employment visa, medical insurance and annual leave as per UAE Labour Law.
• Full-time position based at the company head office and warehouse in Abu Dhabi.
• Exposure to multi-brand retail operations across food, beauty and fashion, with growth into senior supply chain roles.