Invoicing Coordinator
Job description / Role
Employment: Full Time
Procurement Roles and Responsibilities
Selection and maintaining the list of suppliers as per BVu2019s procurement procedure.
Collection of quotations from approved suppliers and negotiating the best price without compromising quality, delivery, etc., preparing the comparison chart and getting it approved by the business line manager.
Place the order with the approved and selected supplier.
Periodic supplier evaluation and reevaluation.
Supplier performance monitoring as per company procedure.
Nonconformity management: If any nonconformity occurs on the supplied material, inform the supplier, take remedial actions, and close the nonconformity.
Maintaining records pertaining to procurement and keeping the records in a traceable manner.
Debt Collection
Updating the list of debtors from time to time with contact person name and designation.
Contacting the debtors and collection of debts.
Keeping track of call and mail records and statement of accounts for each debtor.
Bringing down the overall credit period by an average of 15 days per year.
Conducting debt collection meetings with the business line manager and other responsible persons on a bimonthly basis.
Attending debt collection calls with the BV regional team initially and taking responsibility during the meetings at a later stage.
Implementation and Fulfillment of IMS Requirement
Invoicing
Collaborate with site coordinators and project managers to ensure invoicing data such as time sheets is properly received and recorded in a timely manner.
Prepare and send accurate sales invoices to customers in a timely manner, ensuring all relevant information is correct.
Collaborate with the accounting team to ensure invoice data is properly recorded and integrated into the financial systems.
Provide regular reports on invoicing activities, including outstanding receivables and aged accounts.
Timely follow-up on payment collection from customers.
Minimum Qualifications and Skills Required
Qualification: Graduate or post graduate.Experience: 2+ years of experience in procurement, invoicing, or debt collection.
Job Function: Purchasing & Procurement
Company Industry: Media & Entertainment
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