Administrative Operations Specialist (with AI Skills)
i buy real estate Abu Dhabi
Job Description
About the Role
I Buy Real Estate is a real estate brokerage on Saadiyat Island, Abu Dhabi, working with residential and investment properties and partnering directly with developers including Aldar and Bloom.
We're a team of 20+ people from 14 nationalities, structured as a teal organisation - flat hierarchy, full ownership, no approval chains.
This is an administrative and operational role at the heart of how the company runs. You'll keep things organised, moving, and improving - and you'll use AI tools to do it better. Success in this role looks like processes that run smoothly, tasks that get completed without being chased, and a team that relies on you because you make their work easier.
Responsibilities- Manage and coordinate day-to-day administrative and operational activities to keep the business running smoothly
- Use AI tools to automate repetitive tasks, organise information, and improve internal workflows
- Identify inefficiencies in existing processes and propose or implement practical improvements
- Conduct research, analysis, and information gathering to support decision-making across the business
- Assist with projects and initiatives across different functions — from onboarding to reporting to communications
- Take ownership of tasks end-to-end: from scoping and planning through to delivery
- Collaborate with a multicultural, cross-functional team and communicate clearly across different working styles
- Recent graduate in any relevant field (business, communications, technology, or similar)
- Hands-on experience using AI tools such as ChatGPT, Claude, Notion AI, or similar — for writing, research, analysis, or problem-solving
- Strong organisational skills with attention to detail and the ability to manage multiple priorities
- Clear written and verbal communication skills in English
- Self-directed working style - comfortable taking initiative without waiting to be told what to do
- Analytical mindset: able to gather information, spot patterns, and suggest improvements
- Comfortable working in a fast-paced, international environment
- Additional languages are a plus; any relevant internship or project experience welcome
- Salary discussed openly and agreed upon with each candidate - transparent process, no hidden conditions
- Health insurance
- Training and professional development funded by the company
- Regular team events
- International team - 14 nationalities, 4+ languages
- Real room to grow within the organisation
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