Executive Assistant Speaker Outreach Expert And Community Engagement

Job description / Role

Employment: Full Time

About the client

Our client is a startup focused on copywriting and business coaching, preparing to launch an annual virtual speaker summit. The summit targets women business owners in the direct-to-consumer (DTC) physical product ecommerce niche. Tara aims to build a high-quality network of expert speakers aligned with her audience to create impactful, ongoing engagement.

Why does this role exist?

Additionally, the assistant will foster community interaction within a Facebook group and provide content support to maintain momentum throughout the event.

The impact you'll make

• Conduct deep research using platforms including podcasts (Spotify, others), Instagram, LinkedIn, Google, and similar summits.
• Follow detailed "rabbit hole" research methods to identify 300 qualified speaker prospects meeting strict criteria.
• Customize and send outreach emails based on provided templates.
• Confirm speaker qualifications, including verifying email list size and audience alignment.

• Manage and engage with members in the Facebook group by responding to comments and fostering meaningful conversations.
• Assist with posting and editing video content using Canva as needed.

• Maintain and update comprehensive spreadsheets and databases tracking speaker outreach and summit communications.
• Use tools such as Google Sheets, Slack/WhatsApp, and email for effective communication and data tracking.

Skills, knowledge and expertise

Required:

• Proven experience in speaker outreach and research across multiple platforms (podcasts, Instagram, LinkedIn, Google).
• Demonstrated ability to conduct thorough lead research and "rabbit hole" exploration to build quality lists.
• Experience managing and engaging online communities, preferably Facebook groups.
• Proficiency with communication and productivity tools: email, Google Sheets, Slack/WhatsApp, Canva.
• Excellent written and verbal English communication skills.

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 processor and up.
• Internet speed of at least 40 Mbps.
• Headset with an extended mic that has noise cancellation and a webcam.
• Back-up computer and internet connection.
• Quiet, dedicated workspace at home.

• Exceptional research skills with a detail-oriented, investigative mindset.
• Strong communication and interpersonal skills for outreach and community engagement.
• Ability to multitask and manage time effectively in a remote, flexible environment.
• Proactive, self-motivated with a results-driven approach.
• Tech-savvy with experience using digital tools for outreach, collaboration, and content creation.

• You enjoy deep, investigative research and are comfortable "following rabbit holes" to find the best leads.
• You are passionate about supporting women entrepreneurs and aligning outreach with niche audiences.
• You thrive in a startup environment requiring initiative, independence, and adaptability.
• You are skilled at building genuine connections through thoughtful communication.
• You want to contribute meaningfully to a growing business and its community.

What to expect

Work setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working hours:

• 40 hours per week
• Monday to Friday, 8:00 AM u2013 4:00 PM Pacific Time

Compensation:

$6 per hour. No benefits package included.

Company Industry: Charity / Non-profit / NGO

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