[ref. g1913217] Invoicing Coordinator - Abu Dhabi

Job description / Role

Employment: Full Time

Procurement roles and responsibilities

Selection and maintaining the list of suppliers as per BV's procurement procedure.

Collection of quotations from approved suppliers and negotiating the best price without compromising quality, delivery, etc., and preparing the comparison chart and getting it approved with the business line manager.

Place the order with the approved and selected supplier.

Periodic supplier evaluation and reevaluation.

Supplier performance monitoring as per company procedure.

If any nonconformity on the supplied material, informing the supplier and taking remedial actions to close the nonconformity.

Maintaining the records pertaining to procurement and keeping the records in a traceable manner.

Debt collection

Updating the list of debtors from time to time with phone number / email ID and contact person name with designation.

Contacting the debtors and collection of debts.

Keeping track of call / mail records / statement of accounts for each debtor.

Bringing down the overall credit period by an average of 15 days per year.

Conducting debt collection meetings with the business line manager and others responsible on a bimonthly basis.

Attending debt collection calls with BV regional team initially and taking responsibility during the meetings at a later stage.

Implementation and fulfill IMS requirement

Invoicing

Collaborate with the site coordinators / project managers to ensure invoicing data such as time sheets is properly received and recorded in a timely manner.

Prepare and send accurate sales invoices to customers in a timely manner, ensuring all relevant information is correct.

Collaborate with the accounting team to ensure invoice data is properly recorded and integrated into the financial systems.

Provide regular reports on invoicing activities, including outstanding receivables, aged accounts, etc.

Timely follow-up on payment collection from customers.

Minimum qualifications and skills required

Company Industry: Media & Entertainment

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