Contract Specialist

Job description / Role

Employment: Full Time

Job purpose

Review and evaluate claims/requests for extraordinary contract variations and provide technical contractual advice to the management on negotiations and favourable closeout of these contracts for the company.

Job specific accountabilities (part 1)

Contracts administration:

• Review and analyze scopes and specifications for works and services to be contracted, clarify work aspects and verify technical evaluation criteria.
• Recommend and agree with supervisor on contracting strategy. Propose contract type and compensation method. Advise on the development of tender documents, and finalize them with Legal, Finance divisions in accordance with company policies.
• Establish and agree with supervisor on bidders prequalification criteria. Evaluate contractors' capabilities, recommend bidders list and organize the submission to concerned for bidders list approval.
• Provide technical commercial expertise to the contracts team in development of invitation to tender and final draft for management approval and issue tender documents.
• Evaluate technical/commercial clarifications. Conduct site visits with bidders. Advise bidders on clarifications concluded during site visits. Participate in technical and commercial bid opening.
• Evaluate exceptions and qualifications to tender documents raised by bidders, obtain Legal, Finance and users advice/comments on the issue and advise bidders through proper channels on company stand.
• Arrange for technical evaluation of bids. Review technical evaluation report and seek authorization for commercial bid opening.
• Advise on commercial evaluation of bids and finalize techno-commercial evaluation. Propose cases for negotiation; define basis for negotiation and submit for approval. Participate and contribute in negotiation meetings, summarize results and obtain confirmation.
• Prepare final recommendations for award in discussion with supervisor, authorize the final draft and submit the same for management approval.
• Review and carefully scrutinize the Letter of Award and the Contract Agreements before distribution. Upon acceptance and sign offs, verify and recommend acceptance of the Performance Bank Guarantees from contractors ensuring adherence to company policies and agreed terms & conditions.

Contract implementation & performance:

• Review and analyze claims and requests for variations, provide expert commercial advice to the management and propose negotiation strategies and meetings to ensure favourable and cost effective resolution for the company on contractual discrepancies or disputes.
• Participate and contribute in claim settlement meetings with contractors. Prepare recommendations for management approval and finalization of the issue as appropriate.
• Liaise with concerned users on the performance evaluation of contractors and advise on complete closeout of contracts.

Job specific accountabilities (part 2)

Enhancement of policies & procedures:

• Review and recommend amendments to existing contracting and service agreement policies, procedures and systems with a view to enhancing their effectiveness in the light of changing requirements and business environment.

Job specific accountabilities (part 3)

Generic accountabilities

• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.

• Provide input for preparation of the department budgets and assist in the implementation of the approved budget and work plans to deliver section objectives.
• Investigate and highlight any significant variances to support effective performance and cost control.

• Implement approved section/department policies, processes, systems, standards and procedures in order to support execution of the section's/department work programs in line with company and international standards.

• Contribute to the achievement of the approved performance objectives for the section/department in line with the company performance framework.

• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in order to define intelligent solutions for issues confronting the function.

• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.

• Provide inputs to prepare section MIS and progress reports for company management.

Generic accountabilities (continue)

Internal communications & working relationships

Contact with line manager/peers and other employees within the company/group as required.

External communications & working relationships

Contact with external parties including consultants, third party service providers, and government agencies as required.

Minimum qualification

Bachelor's degree in Supply Chain Management or any Engineering Discipline.

• Eight or more years of experience in development of high value and complex tenders and contracts, within a large industrial organization, preferably in the oil and gas industry.
• Technical understanding of building, reviewing and finalizing various contracts and tendering process.
• Sound understanding of commercial management principles with technical knowledge and diversified capabilities in contracts and risks management, cost effectiveness, legal/economic aspects.
• Good understanding of regulation and control and other relevant legal guidelines.
• Good contract negotiation and preparation skills.
• Good knowledge and experience in conflict avoidance and contracts dispute resolution.

Revenues/budget

As per approved financial budget.

Direct reports

As per organization chart.

Indirect reports

As per organization chart.

Professional certifications

Certified in FRICS (Full Member of Royal Institute of Chartered Surveyors) is preferable.

Work condition, physical effort & work environment

Minimal.

Work environment

A/C environment, could be exposed to the prevailing weather conditions like heat, humidity & dust during occasional site visits.

Additional details

Company Industry: Oil & Gas

About the Company

We are one of the world's leading energy producers, and a primary catalyst for Abu Dhabi’s growth and diversification.

We operate across the entire hydrocarbon value chain, through a network of fully-integrated businesses, with interests that range from exploration, production, storage, refining and distribution, to the development of a wide-range of petrochemical products.

Since 1971, we have created thousands of jobs, driven the growth of a diverse knowledge-based economy, and played a key role in Abu Dhabi’s global emergence.

Today, we continue to look for new and innovative ways to maximize the value of our resources, pioneering those approaches and technologies that will ensure we are able to meet the demands of an ever-changing energy market, and continue to have a positive impact on the Abu Dhabi economy for generations to come.

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