Assistant to the CEO / PA

Job Description

Location: UAE | Full-time

A leading technology and business media & events platform in the UAE is seeking a highly organized, proactive, and professional Assistant to the CEO / PA. This role offers the opportunity to work at the heart of our operations, supporting our CEO and collaborating with multiple departments to ensure seamless execution of business activities.

Key Responsibilities:

• Act as the primary point of contact and liaison for the CEO, managing calendars, diaries, and communications (including VIP correspondence).
• Arrange and coordinate travel plans, bookings, and itineraries for the CEO.
• Collaborate with Admin and Events teams to ensure top-quality execution of tasks and events.
• Prepare PowerPoint presentations, reports, meeting minutes, and other documentation both locally and during international business trips.
• Assist in planning and executing our annual summit and other events alongside the Event Coordinator.
• Support HR functions: maintaining staff files, handling recruitment processes, tracking annual leave, and other HR-related matters.
• Oversee operational renewals (trade licenses, leases, parking, etc.) in coordination with procurement.
• Monitor and coordinate general company operations across all departments.
• Be prepared for occasional business travel.

Requirements:

• Bachelors degree in business administration, Economics, or equivalent.
• 34 years experience in administration or executive support.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational skills and a professional demeanor.
• Fluent in English (spoken & written); Polish/Ukrainian is a plus.
• Strong interpersonal skills and the ability to work with discretion and confidentiality.

Package: AED 9,000 11,000 (depending on experience)