Executive Assistant to COO
Job Description
About Rayqube
Rayqube is a Dubai-born experience design studio shaping the region's most iconic immersive spaces — from large-scale exhibitions and brand activations to museums, events, and permanent experiential destinations across the GCC.
With a 50+ person team of architects, designers, technologists and producers, we convert concepts into unforgettable spatial experiences for governments, developers, luxury brands, and cultural institutions.
The Role
We are hiring an Executive Assistant to the COO — a uniquely hybrid role that blends:
Executive Assistant discipline
Business development support
Opportunity spotting and pipeline generation
Industry networking across the GCC
Operational coordination inside the COO's office
You will work directly with Rayqube's Co-Founder & COO to drive operational clarity, unlock new opportunities, and strengthen our presence across Dubai, Riyadh, and the wider GCC.
This is NOT a traditional assistant role — this is a force multiplier position.
Key Responsibilities- Executive Support & COO Office Management
- Manage calendar, inbox, meetings, travel and priorities for the COO.
- Prepare presentations, capability decks, proposals, and briefing documents.
- Act as the first point of contact for internal teams and external partners.
- Maintain operational rhythm: weekly plans, reviews, and project follow-through.
- Handle sensitive information with complete confidentiality.
- Business Development & Lead Generation
- Research and identify new opportunities across UAE, Saudi Arabia, Qatar, Bahrain, Kuwait, and Oman.
- Build and maintain a structured sales pipeline in CRM (HubSpot/Pipedrive).
- Conduct cold outreach via LinkedIn, email, and calls.
- Track tenders, RFPs, exhibitions, industry calendars and upcoming mega projects.
- Support the COO in building BD strategies and follow-up systems.
- Relationship Building & Industry Networking
- Attend industry events, exhibitions, and openings across Dubai and Riyadh.
- Represent the COO and Rayqube with confidence and polish.
- Coordinate networking dinners, client engagements, and partner introductions.
- Build relationships with developers, architects, consultants, agencies, and cultural institutions.
- Marketing & Content Support
- Manage the COO's LinkedIn presence and assist in content creation.
- Create posts, schedule updates, and highlight Rayqube's leadership in spatial experiences.
- Monitor industry trends and competitors to keep the COO informed.
- 3–7 years experience as an EA, PA, Business Coordinator, or Office Manager (supporting senior leadership).
- Experience in events, exhibitions, architecture, interior design, creative agencies, or experiential sectors is a major advantage.
- Proven ability to handle BD or sales-support tasks.
- Fluent in Arabic (mandatory) + strong English skills.
- Well-presented, articulate, and confident in front of senior stakeholders.
- Highly organized with the ability to manage deadlines across multiple workstreams.
- Comfortable with travel between Dubai and Riyadh.
- Strong LinkedIn, CRM, and basic design/Canva proficiency.
- A natural networker — someone who enjoys meeting people and opening doors.