Personal Assistant (Russian Speaker)

Job Description

Location: Dubai

Role Overview

We are seeking a highly organized and proactive Personal Assistant to support senior management with day-to-day administrative tasks, with a strong focus on travel coordination, hotel bookings, and scheduling.

The ideal candidate will be detail-oriented, responsive, and capable of managing multiple priorities in a fast-paced international environment.

Key Responsibilities

• Arrange international and domestic travel (flights, visas, transfers)
• Book hotels and manage accommodation logistics
• Prepare detailed travel itineraries
• Handle last-minute travel changes and emergencies
• Ensure cost-effective and efficient travel planning

• Manage calendars for senior management
• Schedule meetings, calls, and appointments across time zones
• Coordinate internal and external meetings

• Prepare and organize documents, reports, and presentations
• Handle correspondence (emails, calls, follow-ups)
• Maintain records and filing systems

• Liaise with internal teams, external partners, and vendors
• Support logistics for business trips and events
• Ensure smooth day-to-day operations for senior management

Requirements

• 3+ years of experience as a Personal Assistant / Executive Assistant
• Strong experience in travel and accommodation management

• Excellent organizational and time-management skills
• Strong attention to detail
• Ability to multitask and work under pressure
• Strong communication skills

• Proficiency in MS Office (Outlook, Excel, Word)
• Experience with travel booking platforms is a plus

• English — fluent
• Russian - fluent

• High level of discretion and confidentiality
• Proactive and solution-oriented mindset
• Flexible and adaptable
• Strong service-oriented attitude