Contract Administrator

Job Description

Role Overview:

The Commercial Administrator supports the Commercial Department by streamlining processes, managing centralized contracts, enforcing stronger governance, enhancing postaward management, improving commercial acumen, and reducing the division's exposure to risks.

Responsibilities:

• Take contracts/POs post-award administration over from Sales Teams and manage contract administration lifecycle
• Thoroughly administer contract performance to avoid risks leading to disputes/crisis between Parties
• Monitor and administer business provisions of prime contracts to ensure compliance with contractual T&C
• Coordinate with engineers/operations for progress of work to ascertain intime contractual obligations/deliverables fulfilled (initiate reimbursement, testing, insurance, bonds & etc.)
• Assist concerned departments (sales, engineering, procurement, logistic & etc.) and third parties on commercial administration
• Manage in-time issuance, review and approve of shipping documents, coordinate the flow of all shipping and commercial documentation, including documentary Letter of Credits, insurance, progress payments
• Oversee expediting activities for awarded contracts/POs
• Address areas to improve efficiencies of commercial performance risks/deviations to Commercial Manager
• Liaise and coordinate approvals internally and externally (as may be appropriate)
• Maintain commercial process conformity to Company policy, Government regulations and best industry practices
• Send commercial documents and correspondence to/with internal/external stakeholders
• Market research and benchmark analyses
• Assist with contracts close-out checklist
• Prepare progress and status reports
• Update contract portfolio database
• Perform other responsibilities associated with the position (as may be appropriate)

Qualifications:

• Bachelor's degree in Business Administration, Quantity Surveying, Finance, or related field
• Minimum of 5 years contract administration and expediting experience
• Thorough knowledge of industry business practices, legislation, FIDIC forms of contract, contractual language, supply
• Working knowledge of SAP and PC software packages typically associated with commercial administration

Skills Required:

• Strong written and verbal communication skills, excellent interpersonal skills
• Exceptional numeric skills
• Ability to manage large, diversified activities with multiple and competing requirements
• Ability to set priorities and manage activities to successful completion meeting deadlines
• Ability to perform under leadership, in fast-paced environment and be a part of diverse team