[ref. b29129322] Logistics Coordinator (Industrial Automation)

Job Description

Together we make the difference

Major customers include renowned airports and airlines around the globe.

Be part of our Supply Chain Team as a Logistics Coordinator (Industrial Automation) in Dubai, UAE.

• Assist the Logistics Manager in day-to-day logistics and warehouse operations.
• Coordinate with suppliers and forwarders to ensure timely and planned deliveries to both the warehouse and project sites.
• Update and maintain relevant data and documentation, ensuring accuracy and completeness.
• Provide assistance to the Logistics Manager and Administration/Secretarial teams, ensuring accountability for the safety, accuracy, and completeness of documents handled.
• Regularly update and manage the Delivery Control Schedule, which includes shipment details for the project.
• Maintain and file supplier import and export documentation, including Bayan, Bill of Entry, and any related Excel data work.
• Ensure e-filling all relevant project documentation within the network drive.
• Maintain ISO documentation and comply with established processes and procedures.
• Assist in the preparation of Key Performance Indicator (KPI) reports to track and assess logistics performance.
• Process service provides invoices and coordinate bookings through the Global Business Services team for invoicing processing.
• Generate logistics-related reports to support decision-making.
• Ensure adherence to occupational health, safety, security, environmental, and quality standards as stipulated in the companys policies and procedures.
• Coordinate with customs brokers and clearance agents to ensure smooth import/export processes.
• Monitor and track shipments in transit and proactively resolve any delays or issues.
• Participate in logistics cost optimization initiatives.

• A bachelors degree in supply chain management, Logistics, Business administration, Industrial Engineering, similar discipline.
• Minimum of 3 years in logistics, shipping, import/ export, shipping and freight forwarding within a logistics environment in the industrial automation field.
• Experience in documentation handling and reporting within a logistics environment.
• Familiarity with UAE customs procedures and clearance platforms (e.g., Dubai Trade, Bayan).
• Well-versed in SABER certification requirements and actively responsible for processing SASO/SABER applications for shipments to Saudi Arabia.
• Actively participated in projects as a Logistics Coordinator and served as the key go-to person - a plus.
• Strong organizational skills and attention to detail.
• Hands-on experience with SAP (ERP) is a plus.
• Proficient in data entry and Microsoft Excel, MS Access is a plus.
• Good communication skills for coordinating with internal and external stakeholders.
• Ability to work independently and demonstrates ownership.
• Understanding of ISO standards and reporting practices.
• Ability to multitask and manage time efficiently.