[ref. c8919600] Executive Assistant

Job Description

Roles & Responsibilities:

• Planning and scheduling meetings
• Being the point of contact for general communications with TCM Head
• Answering calls and routing them to the right person
• Handling memos, vendor contracts, reports, invoices, and related documents, including sensitive information
• Researching and organizing data to represent the senior management, which may include directors, executives, and committees
• Compiling expense reports
• Performing bookkeeping tasks
• Keeping confidential information
• Screening visitors and deciding if they should be allowed to meet with the executives
• Going through the incoming documents (memos, invoices) and redistributing them
• Office duties such as sourcing office supplies and handling the filing system
• Handling and redistributing faxes and emails.
• Providing complete administrative support
• Managing and recording the supply needs.
• Acting as a virtual assistant
• Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets
• Making travel arrangements for the executive officer they work for and keeping track of their itineraries