Executive Assistant And Operations Partner To CEO

apartmentAirNXT placeDubai calendar_month16/08/2025

Job description / Role

Employment: Full Time

About AirNxt

AirNxt is building the next generation of AI-powered MRO software to transform aviation maintenance, operations, and management. Our platform is designed to be intuitive, scalable, and high-performance, simplifying complex workflows and enhancing efficiency across the aviation industry.

As we scale, we're looking for passionate professionals who thrive in agile environments and are eager to solve real-world aviation challenges using cutting-edge technology and innovative solutions. If that sounds like you, we'd love to hear from you!

Role snapshot

Be the founder's right hand at AirNxt, a fast-growing aviation-ERP startup. You'll own the rhythms and systems that keep our CEO in 'flow,' drive team execution across UAE & Egypt, and harness AI tools to streamline everything from scheduling to follow-ups.

Core responsibilities

Calendar & focus architecture

Vet meeting requests, block deep-work slots, prep agendas and concise pre-reads
Use AI assistants to summarize emails and generate agenda drafts

Team coordination & follow-through

Drive weekly cross-functional syncs (Engineering, Design, Ops) in UAE & Egypt
Track tasks in Jira, send proactive reminders, escalate blockers
Compile a daily "CEO Digest" with AI-generated highlights and urgent issues

CEO engagement & transparency

Safeguard weekly office-hours and monthly deep-dives, facilitate, donu2019t gatekeep
Maintain an "always-on" #ceo-direct channel; triage noise but surface urgent pings immediately
Flag any CEO-level issues with context and direct quotes from leads

Stakeholder & regulatory liaison

Manage internal and external communications with board members, investors and regulators (e.g., GCAA)
Draft and send follow-ups within 24 hours of meetings; log outcomes and next steps

Travel, events & logistics

Plan complex itineraries (flights, visas, hotels), prepare briefing packs, handle last-minute changes
Organise offsites, investor dinners and industry events

Communication triage & drafting

Handle high-volume email/Slack; draft polished responses; escalate high-impact items using AI-powered templates

Sensitive information & financial admin

Manage confidential documents, financial workflows and expense reports with utmost discretion

Personal & ad hoc support

Coordinate personal appointments, errands or family needs seamlessly

What you bring

5+ years as C-suite EA or Operations Partner in a fast-paced tech environment
Expert user of AI tools (e.g., ChatGPT, automated scheduling, task-automation bots) to drive efficiency
Unwavering attention to detail: you own tasks end-to-end
Exceptional written and verbal communication, clarity under pressure
Proactive problem-solving: spot and address needs before they surface
Tech fluency: Google Workspace, Slack, JIRA, Confluence
Absolute discretion handling confidential and financial information

Nice-to-have

Bilingual English/Arabic
Past experience in aviation or SaaS
Familiarity with UAE labour norms

Location

On-site at Dubai HQ, Monday to Friday

Equal opportunity employer

AirNxt is an equal opportunity employer. We welcome applicants from all backgrounds and do not discriminate based on gender, race, disability, or any other protected status. We're committed to fostering a diverse and inclusive team.

Join us

Be part of shaping the future of aviation technology!

Job Function: Administration & Secretarial

Company Industry: IT, Software & Internet Services

Apply Now

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