HR Officer – Admin & Recruitment

Job Description

SUMMARY

We are seeking a proactive and detail-oriented HR Officer Admin & Recruitment to join our HR team in Abu Dhabi. Reporting to the HR Generalist, you will support full-cycle recruitment activities, assist with onboarding, and ensure seamless HR operations.

DUTIES AND RESPONSIBILITIES

• Prepare and post job advertisements on various platforms; continuously develop and update job descriptions to attract suitable candidates.
• Source candidates through LinkedIn Recruiter, Outlook, and other channels, applying headhunting techniques for critical roles.
• Conduct comprehensive candidate screeningsincluding salary verification, expected compensation, and notice-period checksfollowed by initial interviews.
• Discuss role requirements and hiring timelines with the hiring manager.
• Schedule and facilitate interviews (virtual or in-person), coordinating calendars for hiring teams, candidates, clients, and local authorities.
• Gather and consolidate feedback from interviewers / hiring managers and share summaries with HR Supervisor.
• Work with the hiring manager to finalize offer details for selected candidates.
• Build and maintain a talent pool of qualified candidates for faster recruitment of essential roles.

• Send onboarding emails and create webmail accounts for new joiners
• Conduct employee portal orientations and lead office tours for new hires
• Process and submit medical reimbursement requests, ensuring accuracy in documentation, compliance with policy requirements, and timely follow-up
• Prepare and update HR forms, SOPs, organization charts, and the HRMS structure
• Coordinate registrations for external events, seminars, and conferences

• Arrange and coordinate small office celebrations by planning the event, organizing food and decorations, sending invitations, and ensuring smooth execution
• Set up autoresponders and email forwarders for employees on leave

• Bachelors degree in Human Resources, Business Administration, or a related field.
• Minimum 5 years of recruitment experience within the UAE, preferably in Abu Dhabi.
• Proficient in using an ATS and MS Office suite.
• Strong verbal and written communication skills in English.
• Excellent organizational skills, with the ability to handle multiple priorities under tight timelines
• High level of discretion and professionalism when handling confidential information

Please note that only candidates meeting all specifications will be contacted.