Terminals Maintenance Planner

Job Description

The planner ensures that equipment availability is optimized and that maintenance is executed safely, efficiently, and in compliance with regulatory standards.

• Planning & Scheduling
• Develop and maintain preventive maintenance (PM) schedules for all ERF trucks, mobile and terminal equipment based on OEM recommendations and usage hours.
• Plan corrective and predictive maintenance activities based on trucks/equipment condition, inspection findings, and failure trends.
• Coordinate with operations to schedule maintenance windows with minimal disruption to terminal activities.
• Attending breakdowns and troubleshooting in-house and provide road assistance service for company vehicles, and ensure all repairs meet the highest quality standards and adheres to manufacturer specifications.
• Manage workshop inventory of parts and supplies availability, ensuring that necessary materials are readily available for services company vehicles.
• Maintain a 7-day and 30-day maintenance outlook and publish weekly schedules.
• Work Order Management
• Create, prioritize, and track work orders in the CMMS (Computerized Maintenance Management System).
• Review completed work orders for accuracy, proper documentation, and compliance with maintenance procedures.
• Maintain an accurate backlog of work and ensure timely completion of maintenance tasks.
• Parts & Materials Coordination
• Identify and reserve necessary parts and materials for scheduled maintenance activities.
• Collaborate with inventory and procurement teams to ensure timely availability of critical spares.
• Asset & Compliance Management
• Maintaining vehicles/machines warranty details.
• Ensure compliance with safety regulations, environmental standards, and maintenance best practices.
• Keep maintenance records updated for audits, inspections, and compliance reporting.
• Assist in asset lifecycle tracking, including condition assessments and retirement planning.
• Communication & Reporting
• Work closely with maintenance technicians, supervisors, and terminal operations to coordinate trucks and equipment availability.
• Provide regular reports on maintenance KPIs (e.g., MTTR, MTBF, PM compliance).
• Contribute to reliability and root cause analysis efforts for recurring vehicles and equipment failures.
• Manage workshop financial matters including but not limited to (parts bills, closure of petty cash claims, disposal of part process and related cost return)

Academic Qualifications:

• Mechanical engineering degree, or technical diploma.

Professional Qualifications:

• Experienced dispatcher
• Experience planner of manpower and or training.

Experience:

• Technical and mechanical solid knowledge.
• Quality Management Experience
• Experience with Logistics Planning (Trains, Trucking, Shipping, Airways)
• Apprentice trained and/or relevant engineering qualifications.

Other Skills:

• English as a first language or advanced level of written and verbal skill
• Analytical skills for problem solving.
• Multi-skilled over several disciplines
• Ability to train planners and pass on experience and knowledge.
• Basic knowledge of rolling stock maintenance
• Excellent planning skills
• Ability to work in a team and on an individual basis.
• Good communication skills
• Good computer skills