IT Project Coordinator
Job Description
About Us
IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.
Job Description
The IT Project Coordinator supports IT projects by maintaining accurate documentation, records, and administrative controls throughout the project lifecycle. The role focuses on ensuring that all project-related information is properly recorded, tracked, and archived to support operational continuity, reporting, and audit requirements.
The IT Project Coordinator does not hold decision-making authority. All project governance, approvals, prioritization, and strategic decisions remain under the responsibility of the Project Manager. The role operates in a support capacity, ensuring disciplined documentation and coordination in line with established project management practices.
Requirements- Maintaining complete, accurate, and up-to-date project documentation across all IT projects
- Creating, updating, and archiving project records including plans, schedules, registers, approvals, and correspondence
- Ensuring version control and proper document classification in accordance with IT and PMO standards
- Recording project decisions, actions, and outcomes as approved by the Project Manager/IT Manager
- Updating Zoho Projects, timelines, and task lists strictly based on Project Manager direction
- Scheduling project meetings and accurately recording and distributing meeting minutes and action items
- Compiling project status reports using approved input from IT Team Leads and the Project Manager
- Maintaining risk, issue, dependency, and assumption logs as identified by the Project Manager/IT Manager
- Coordinating with the Procurement department to support project-related purchasing activities
- Preparing and maintaining procurement-related documentation such as requisitions, approvals, and delivery records, and vendor management
- Tracking procurement status and timelines and reporting updates to the Project Manager
- Supporting audits and reviews by providing complete, traceable, and audit-ready documentation
- Operating closely with IT teams, Procurement, Finance, and other internal departments as required
- Performing other IT-related duties as assigned by Management
Requirements:
- Full English Proficiency is required
- 1-2 years experience in project coordination (ITPM is a plus)
- Strong organizational skills with high attention to detail and accuracy
- Strong technical knowledge covering General IT, Network, systems etc.
- Strong working knowledge of project management tools such as Zoho Projects, ClickUp, Jira, Confluence, SharePoint, or equivalent platforms
- Ability to manage multiple tasks priorities in a structured, deadline-driven environment
- 24 annual leave days
- Annual flight home
- Life insurance plan
- Medical insurance plan (with the option to upgrade at your own cost)
- Bonus scheme (in relevant departments)
- Invitations to participate in various company functions, staff events, and department team building events
- Opportunities to learn, develop and grow with the organization
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