Senior Facilities Coordinator

Job Description

Job Purpose

The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs by understanding and delivering customer (internal and external) needs while building effective relationships.

• Ensuring that sales invoices are raised in a correct and timely manner.
• Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
• Raising purchase orders in line with company requirements.
• Assisting the Contract Manager in the management of WIP and debt.
• Understanding the contract, including scope and terms & conditions.
• Assisting the Facilities Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment.
• Management of helpdesk and asset management systems
• Maintaining on site personnel records including training matrixes, holiday and sickness records and timesheets
• Assist with monthly Client reporting
• Working with the Facilities manager to help improve the financial standards of the contract that are measured against monthly key performance indicators
• Achieve results within quality and time restraints.
• Perform with an understanding of business requirements and changes, and ensuring continuous improvement.
• Convey messages and ideas clearly and openly. Involve people and influence decisions.
• Issuing of FM Agreement to Suppliers and Cost negotiation of supplier cost and savings
• Sub-contractor performance review and Full understanding of contract scope
• Policy & Procedure compliance