Administration Assistant (Arabic Speaker)

Job Description

Company Description

Charismatic Dental Laboratory is a globally recognized leader in merging advanced dental technology with artistic craftsmanship. Based on innovative techniques, we deliver cutting-edge solutions in dentistry. With a relentless commitment to quality and precision, we pride ourselves on redefining dental excellence and enhancing the work of dentists worldwide

Role Description:

The role contributes to efficiency by organizing information, prioritizing tasks, and assisting leadership in maintaining focus on key business priorities.

Key Responsibilities:

• Information Coordination and Reporting: Review reports, internal updates, and communications to prepare clear summaries for the management team. Highlight important updates, deadlines, and required actions to support informed decision-making.
• Stakeholder Support and Communication: Act as a point of contact for external partners, clients, and government entities. Handle routine inquiries and correspondence, escalating more complex matters to management when necessary.
• Cross-Department Coordination: Assist in tracking the progress of tasks and initiatives across departments. Follow up on pending items, help identify delays, and support the arrangement of meetings to ensure smooth collaboration.
• Document Review and Formatting: Support the preparation and review of reports, presentations, and official documents to ensure accuracy, consistency, and professional presentation.
• Calendar and Schedule Management: Maintain and organize management calendars, schedule meetings, and ensure efficient time management by prioritizing appointments and minimizing conflicts.
• Event and Training Support: Assist in organizing company events, meetings, and training sessions by coordinating logistics, preparing materials, and liaising with vendors and participants.
• Confidential Administrative Support: Handle sensitive information with discretion and assist with administrative tasks related to internal projects, reports, and documentation.

• Arabic Speaker.
• Proven experience as a Administration Assistant (healthcare or dental industry is a plus).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism and confidentiality.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Strong attention to detail and problem-solving skills.