Senior Administrator

Job Description

Are you a highly organized administrative professional ready to build your career with one of the region's leading construction companies

Who We Are

ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises.

In the UAE, ALEC has delivered many of the nation's most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.

Why Join Us

As a Site Administrator at ALEC Joinery, you'll play a pivotal role in ensuring smooth administrative operations on-site. From managing documentation and scheduling to supporting procurement, HR, and logistics, you'll be the backbone of site coordinationensuring everything runs efficiently and effectively.

About Your Team

You'll report to the General Manager and work closely with various site departments including production, procurement, and HR. You'll act as the central communication point between the site team, management, and external stakeholders, supporting operational efficiency across the joinery factory.

Your Role

As a Site Administrator, you will:

• Maintain and update all site-related documentation and records in an organized and timely manner
• Assist in preparing daily, weekly, and monthly operational reports for site activities
• Coordinate communication between site teams, suppliers, and the head office
• Track attendance, manage timesheets, and monitor leave records for site staff
• Support procurement and logistics functions by tracking deliveries and maintaining inventory records
• Coordinate site meetings, prepare minutes, and follow up on action items
• Ensure compliance with company policies, procedures, and HSE standards
• Manage office supplies, scheduling, and administrative needs of the site
• Assist with any ad hoc administrative tasks and provide direct support to the General Manager

• Experience: Minimum 5 years in administrative or site coordination roles, preferably in a manufacturing, joinery, or construction setting
• Knowledge: Site documentation, attendance tracking, procurement support, basic reporting
• Expertise: MS Office Suite, internal communication, time management, and stakeholder coordination

Top 5 Desired Skills/Attributes:

• Strong organizational and time management skills
• Excellent communication and coordination abilities
• High attention to detail and accuracy
• Discretion, professionalism, and the ability to handle confidential information
• A proactive, problem-solving mindset with a team-oriented approach

• The opportunity to work on some of the UAE's most iconic projects in a dynamic joinery factory environment
• A collaborative, supportive culture that values operational excellence and personal growth
• Opportunities for career progression and learning within one of the region's top-tier construction companies

Ready to take the next step in your career

If you're inspired by what you've read and believe you're the right fit, we'd love to hear from you.

Join ALEC Joinery and be the backbone of operational success at one of our key project sites.

Apply today and be part of something excellent!