Associate Contract Administration

Job Description

JOB OBJECTIVE:

To support the administration of contracts by assisting in drafting, claim assessment, risk identification, and contractual compliance, ensuring effective contract execution and minimizing commercial risks under senior guidance.

KEY ACCOUNTABILITIES

• Possesses working knowledge and experience of preparing contract documents, including EPC contracts, supply/service agreements, framework agreements, NDAs, and amendments using Ad-hoc templates under direct supervision.
• Basic understanding of FIDIC terms, conditions, and contract structure to support contract administration activities.
• Demonstrates working knowledge of interpreting and utilizing FIDIC standard forms, special conditions, and contract appendices to accurately structure, compile, and administer agreements under direct supervision.
• Assist in drafting routine contractual correspondence and compile inputs for formal notices and responses for senior review.
• Prepares initial drafts of contract-related correspondence and routine notices, maintaining accurate documentation and factual timelines under direct supervision.
• Support the review of contractor claims (e.g., EOT, variations, additional costs) by compiling data, reviewing documentation, and highlighting key issues.
• Provides analytical support in the assessment of contractor claims, prolongation costs, and disruptions by auditing cost submissions, contract provisions and project records under senior guidance.
• Preparing contractual summaries, reports, and management briefings related to contracts and claims.
• Assist in preparing claim assessments, entitlement analyses, and commercial recommendations for internal review.
• Support negotiations by preparing background information, contractual positions, and draft responses for internal discussion
• Assist in identifying contractual risks and potential exposures and support the development of mitigation measures.
• Ensure contractual activities are carried out in compliance with company policies, delegated authorities, and governance requirements.
• Support internal and external audits and reviews by providing contractual records, documentation, and clarifications as required.
• Liaise and coordinate with O&M, Projects, legal and other departments and external parties on routine contractual matters.
• Assist in reviewing contract completion requirements, warranties, guarantees, and the release of securities in line with contractual provisions.
• Support contract close-out activities and ensure that contractual obligations are tracked and completed prior to formal contract closure.
• Maintain and update contract registers, logs, and documentation to ensure completeness and traceability.
• Monitor contractor submissions (e.g., bonds, insurances, reports) and follow up for completeness.

• High School Diploma/Certification, Bachelors degree is preferred

• +4 years of experience in Post Award Contract Management as a Generalist function