Executive Secretary

Job Description

To provide high-level administrative, strategic, and operational support to the CEO, ensuring efficient management of executive priorities, seamless communication, and effective coordination across the organization.

Key Responsibilities

• Manage the CEO's calendar, appointments, and meeting schedules to ensure optimal time management and prioritization.
• Coordinate and prepare for meetings, including agendas, presentations, reports, and briefing materials.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Screen and manage incoming communications (emails, calls, correspondence) on behalf of the CEO.
• Draft, review, and edit reports, presentations, and official communications.
• Facilitate effective communication among the CEO, the senior leadership team, departments, and external partners.
• Organize and coordinate domestic and international travel arrangements, itineraries, and logistics.
• Track key action items, follow-ups, and deliverables across leadership meetings.
• Support in organizing board meetings, executive committees, and leadership events.
• Maintain proper documentation, records, and filing systems.
• Assist the CEO in monitoring strategic initiatives and business priorities.
• Conduct research, prepare reports, and summarize insights to support decision-making.
• Coordinate cross-functional projects and ensure the timely execution of key initiatives.
• Build and maintain strong relationships with key internal and external stakeholders.
• Represent the CEO's office professionally in all interactions.
• Ensure smooth coordination between departments and leadership functions.

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum 3–7 years of experience as an Executive Assistant or in a similar high-level support role.
• Experience supporting C-level executives is highly preferred.
• Exposure to corporate governance or board-level coordination is an advantage.

• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent Arabic verbal and written communication skills.
• High level of professionalism, integrity, and confidentiality.
• Strong attention to detail and problem-solving abilities.
• Ability to work under pressure and manage tight deadlines.
• Proactive and self-driven with strong decision-making support capability.
• Proficiency in MS Office (Outlook, Excel, PowerPoint, Word).