Executive Assistant - Dubai - ref. a22767515

Job Description

Location: Dubai

About the Role:

We are looking for a highly organized, proactive, and detail-oriented Assistant to the CEO who will act as the right hand to our CEO in managing time, streamlining operations, and ensuring smooth coordination across functions. This is a high-visibility role that offers a unique opportunity to work closely with top leadership in a fast-paced cybersecurity services company.

Key Responsibilities:

1. Executive Support:

• Manage and maintain the CEO's calendar schedule meetings, prioritize appointments, and ensure time is optimized.
• Coordinate and prepare for internal and external meetings setting agendas, ensuring pre-read materials are shared, and tracking follow-ups.
• Handle travel arrangements, event participation, and logistics coordination.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.

1. Office Operations:

• Oversee general administrative tasks and ensure smooth day-to-day functioning of office operations.
• Coordinate with HR, Admin, and Finance teams to support organizational workflows as needed.
• Track and follow up on tasks, actions, and operational deliverables on behalf of the CEO.

1. Sales Operations Support:

• Assist in preparation of sales proposals, decks, and pricing documentation.
• Follow up with the sales team on leads, pipeline updates, and reporting requirements.
• Support CRM management, sales documentation, and coordination with prospects or partners as required.

1. Communication & Coordination:

• Draft and respond to emails on behalf of the CEO, where appropriate.
• Maintain confidentiality and handle sensitive matters with discretion.
• Liaise with internal departments and ensure smooth cross-functional communication.

Qualifications & Requirements:

• 3+ years of experience in a similar executive assistant, operations coordinator, or sales support role.
• Excellent written and verbal communication skills.
• Proficient in MS Office, Google Workspace, and tools like Zoom, Teams, or Slack.
• Strong organizational, time management, and multitasking abilities.
• Experience in a tech or startup environment is a plus.
• Familiarity with CRM platforms (e.g., Zoho, Salesforce, HubSpot) is an advantage.

Who You Are:

• Proactive and resourceful with a strong sense of ownership.
• Comfortable working in a dynamic, evolving environment.
• Discreet and professional when handling confidential information.
• A team player who can collaborate yet work independently with minimal supervision