Executive Assistant
meraki group Dubai
Job Description
- Manage the Chairman's calendar, appointments, commitments, and priority planning across business and personal matters
- Coordinate and schedule internal and external meetings, ensuring all necessary preparations are completed in advance
- Prepare meeting agendas, record key action points, and ensure timely follow-up and closure of assigned tasks
- Manage communications on behalf of the Chairman, including screening calls, emails, and correspondence, and responding or escalating as appropriate
- Track daily activities, commitments, and action items, ensuring deadlines are met and deliverables are completed
- Assign responsibilities, establish timelines, and proactively follow up with stakeholders to ensure execution and accountability
- Coordinate with internal departments, external partners, consultants, vendors, and service providers to facilitate smooth operations
- Monitor ongoing projects and initiatives, providing regular status updates and ensuring timely completion
- Manage all aspects of executive travel, including flights, accommodation, ground transportation, visa arrangements, and detailed itineraries
- Organize corporate events, meetings and special engagements
- Ensure all logistics are handled efficiently and professionally
- Handle highly confidential information, documents, and communications with discretion and professionalism
- Maintain organized records and efficient document management systems
- 5-8 years of experience as an Executive Assistant or Personal Assistant supporting a Chairman, CEO, Founder, or Senior Executive in a fast-paced environment
- Strong understanding of the UAE business environment, local service providers, executive support services, and business culture
- Valid UAE driving license and confidence in driving across the UAE is preferred
- Excellent command of English, both written and spoken
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint etc
- Strong organizational, planning, and multitasking abilities with exceptional attention to detail
- Demonstrated ability to exercise sound judgement, maintain confidentiality, and handle sensitive matters with discretion
- Flexible to work outside standard business hours when required by the Chairman's schedule
- Available to respond promptly to urgent and time-sensitive matters, including weekends and public holidays when business-critical
- Strong problem-solving skills, ownership mindset, and ability to work independently with minimal supervision
- Fluent in English & Hindi
Mackenzie Jones Middle EastDubai
Job Description
Executive Assistant to the Chairman & Vice President
We are partnering with a leading UAE-based organisation seeking an experienced Executive Assistant to provide dedicated support to the Chairman and Vice President.
This role...
SomewhereDubai
Job Description
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Role: Executive Assistant
Priority Location: Philippines or South Africa
Working Hours: Full-time, aligned to Malaysian business hours
Salary Range: $2,000...
confidential hiring companySharjah, 13 km from Dubai
Job Description
Position: Executive Assistant
Location: Sharjah, UAE
Employment Type: Full-Time
Salary : Up-To 4,500 AED
We are seeking for an Executive Assistant to support senior leadership within a professional, growth-oriented environment...