Executive Assistant- Aldar Retail Management

Job Description

ARM is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the C-Level Executive. This key role ensures seamless day-to-day operations while upholding the highest standards of professionalism and confidentiality.

Key Responsibilities

• Manage complex calendars for the leadership, including scheduling meetings, coordinating travel, and prioritizing commitments.
• Serve as the primary point of contact for internal and external stakeholders, handling communications with discretion.
• Draft, review, and respond to correspondence on behalf of the leadership team.

• Plan and execute leadership meetings, board meetings, off-sites, and corporate events.
• Prepare agendas, record minutes, and follow up on action items.
• Oversee logistics for internal and external events, including vendor coordination and travel arrangements.

• Prepare expense reports and manage reimbursements for the leadership team.
• Maintain filing systems, databases, and records of confidential and official documents.
• Coordinate and prioritize incoming requests to ensure efficient workflow.

• Handle sensitive information with utmost discretion.
• Maintain a high level of professionalism in all interactions with executives, board members, and stakeholders.

• Bachelor's degree or equivalent.
• 5+ years of experience supporting senior leadership.
• Strong organizational, time-management, and communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and collaboratively in a fast-paced environment.
• Exceptional discretion in handling confidential information.

• Play a vital role in supporting the leadership team of a dynamic and growing organization.
• Gain exposure to strategic initiatives and leadership-level decision-making.
• Contribute to operational excellence and organizational success.