Receptionist / Administrative Assistant

Job Description

Position Summary:

• We are seeking an organized, reliable, and friendly Junior Receptionist/Admin to support front-desk operations and support general administrative duties. As the first point of contact for patients and visitors, the ideal candidate must thrive in a fast-paced healthcare setting and demonstrate excellent interpersonal and communication skills.

Key Responsibilities:

Greet and assist patients, visitors, and staff in a professional and welcoming manner

Answer phone calls, manage email correspondence, and schedule appointments efficiently

Maintain accurate and confidential patient records

Complete daily administrative tasks such as data entry, filing, and inventory tracking

Provide clerical support to clinical staff as needed

Ensure the reception area remains tidy and well-organized

Resources Support:

You don't need to be a pro but must be willing to learn and have an interest in:

Canva (for basic design and visual tasks)

Visual presentation and creativity tools

AI tools to streamline workflow

Problem-solving resources and proofreading support

Tools for flyer creation, document editing, and presentation development

Qualifications:

Prior experience in a healthcare or clinical setting is an asset

Strong team player with the ability to communicate clearly and effectively with service users and colleagues

Good English literacy skills (both spoken and written)

Proven ability to multitask and adapt quicklyhot desking may be required as workspaces can change daily

Excellent timekeeping and punctuality record

Excellent communication and interpersonal skills

Strong organizational and multitasking abilities

Proficiency in Microsoft Office and comfort with digital systems

Reliable, punctual, and able to work independently as well as part of a team

Shift:

6 days per week, either 9:00 AM 5:00 PM or 10:00 AM 6:00 PM

What We Offer:

A supportive, dynamic, and professional work environment

Opportunities for ongoing training and career growth

Competitive compensation based on experience

How to Apply:

Please send your resume and a cover letter explaining why you are the ideal candidate for this role to [Confidential Information]

Use the subject line:

Junior Receptionist/Admin Application [Your Name]

We appreciate all applications; however, only shortlisted candidates will be contacted for an interview.