[ref. l36642020] Logistics Operations Specialist

Job Description

IMI is a privately-owned, global media group headquartered in Abu Dhabi, UAE, with operations across 19 countries. Our portfolio includes renowned media brands such as Sky News Arabia as part of a joint venture with Sky UK, The National, Al-Ain News, CNN Business Arabic, and a minority stake in Euronews.

Additionally, through Redbird IMI, our joint venture with Redbird Capital Partners, we invest in leading media, sports, and entertainment brands worldwide. We bring the world closer by sharing stories that open minds, connect people, and enrich lives, empowering audiences with news, knowledge, and factual entertainment.

Role Summary:

The specialist will cultivate and manage relationships with travel agencies to ensure seamless travel arrangements, delivering efficiency and cost-effectiveness.

This position is pivotal in ensuring smooth logistics operations that align with the company's goals and compliance standards.

Key Responsibilities:

• Business Travel
• Develop, implement, and ensure compliance with the Corporate Travel Policy and Standard Operating Procedures (SOPs), while identifying opportunities for improvement to enhance efficiency and cost-effectiveness.
• Build and maintain strategic partnerships with travel vendors, including airlines, hotels, and service providers, to secure favourable rates and services.
• Oversee all aspects of business travel, including travel arrangements, documentation, payment processing, itinerary planning, visa procurement, and compliance with medical and legal requirements.
• Conduct research to evaluate travel and accommodation options, ensuring the selection of the best-value services that meet organizational standards.
• Prepare and manage business travel budgets, analysing expenses and providing detailed reports to maintain financial alignment and identify cost-saving opportunities.
• Fleet Transportation
• Develop, implement, and continuously improve transportation workflows and SOPs to ensure optimal operational efficiency.
• Establish and nurture relationships with transportation vendors, including car rental companies and third-party logistics providers, to secure reliable and cost-effective services.
• Oversee all transportation operations, including logistics coordination, documentation, payments, and adherence to legal and safety standards.
• Prepare and monitor transportation budgets, analysing expenditures to identify trends and implement cost-saving measures.
• Plan and optimize delivery routes and schedules for multi-drop shipments, ensuring timely and accurate deliveries while maintaining detailed records.
• Ensure all fleet vehicles, whether company-owned or outsourced, are properly maintained, inspected, and compliant with safety, operational, and legal standards.
• Driver Management
• Supervise and manage company drivers, ensuring compliance with company policies, safety protocols, and operational procedures.
• Develop and enforce comprehensive driving policies, including safety guidelines, vehicle maintenance standards, and route planning protocols.
• Monitor driver performance, focusing on punctuality, adherence to safety regulations, and operational efficiency.
• Provide training and ongoing support to drivers, ensuring they possess the necessary skills, certifications, and knowledge to perform their duties effectively.
• Schedule and allocate driver assignments, ensuring timely delivery of services and alignment with operational goals.
• Track and evaluate driver performance metrics, delivering constructive feedback and implementing improvement plans as needed.
• Oversee the maintenance and inspection of drivers vehicles, ensuring compliance with legal, safety, and operational standards to minimize risks and downtime.

Job Requirements:

• Bachelor's Degree in Business Administration, Management, or a related field.
• 57 years of experience in an administrative role, demonstrating a strong foundation in organizational support and operational excellence.
• Advanced PC skills, with proficiency in MS Office applications; advanced PowerPoint skills are a significant advantage.
• Outstanding communication skills, both verbal and written, with the ability to convey ideas clearly and effectively.
• Proven ability to prioritize tasks and manage competing deadlines in a fast-paced and dynamic environment, demonstrating flexibility and adaptability.
• Strong commitment to organizational goals, colleagues, and visitors, reflecting dedication and professionalism in every interaction.
• Proficiency in Arabic and English, both written and spoken, ensuring effective communication in a bilingual environment.