Sales Coordinator

Job Description

Sales Coordinator

Job Summary

The role is critical in managing documentation, schedules, and follow-ups to help secure construction projects and maintain strong client relationships.

• Assist the sales team in preparing quotations, proposals, tenders, and contracts for construction projects
• Coordinate prequalification documents and submissions for bids and tenders
• Track sales leads, opportunities, and project pipelines
• Follow up with clients on proposals, approvals, and payments

• Serve as a point of contact between clients, sales staff, project managers, and technical teams
• Maintain accurate client databases, contracts, and correspondence
• Schedule client meetings, presentations, and site visits

• Prepare sales reports, forecasts, and performance summaries
• Ensure all sales documentation complies with company and industry standards
• Maintain organized records of project costs, timelines, and approvals

• Liaise with engineering, estimation, procurement, and finance teams to gather technical and cost information
• Coordinate handover from sales to project execution teams after contract award

• Manage calendars, meetings, and travel arrangements for the sales team
• Assist with invoicing, payment tracking, and contract renewals
• Support marketing efforts such as company profiles, presentations, and brochures

• Bachelor's degree in Business Administration, Marketing, Construction Management, or related field
• 2–5 years of experience in sales coordination, preferably in the construction or engineering industry
• Strong knowledge of construction sales processes, tenders, and contracts
• Proficiency in MS Office (Excel, Word, PowerPoint); CRM software is an advantage
• Excellent communication, organization, and multitasking skills

• Strong attention to detail and documentation accuracy
• Ability to manage multiple projects and deadlines
• Professional communication and negotiation support skills
• Team-oriented with strong coordination abilities
• Understanding of construction terminology and project workflows

• Office-based with occasional site visits and client meetings
• May require extended hours during tender submissions or project deadlines