Senior Document Controller

Job description / Role

Employment: Full Time

Remarkable people, trusted by clients to design and advance the world.

The role

This is an exciting opportunity for an experienced senior document controller with a proven track record in overseeing the design, operation, and maintain rotating equipment, ensuring performance, reliability, and compliance with industry standards for a high-profile client.

Our clients and projects

Designing the future. Transforming the world.

Across EMEA, our teams are providing solutions and expertise to support our growing client base, focused on combining maintenance and operations with asset management, modifications, and engineering services across the energy and materials markets.

We are focused on growth and our strategy is centered around building partnerships with our clients across the three regions: UK, Norway, and the Middle East and Africa.

• Meaningful and interesting projects: delivered to high-profile clients across the energy sector
• Commitment to diversity and inclusion: we are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: with regular reviews to ensure we are rewarding at the right level in line with the market
• Medical insurance: ensures inpatient and outpatient medical care is available should you require treatment
• Group life and personal accident insurance: the company provides life assurance cover
• End of service gratuity: in line with UAE labor law, all employees are eligible for an end of service benefit
• The employee share plan: gives you the opportunity to purchase Wood shares and receive a match from the company
• Long service award: Wood values the commitment and loyalty of our people. Celebrating long service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication, and many years' service of our employees at 5-year service milestones
• Commitment to continued professional development: development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy transition academy: join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field

• Register and transmit internal, vendor, and client documentation for the project
• Check documentation to ensure that formats comply with company and client standards
• Archive project and corporate records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention, and disposition of the records
• Ensure all project documentation is imported into the document management system and filed accordingly
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
• Archive and retrieve historical documentation
• Assist and provide assistance to Wood personnel with respect to any document management system queries
• Quality check of all documentation prior to issuing or transmitting to client
• Responsible for the handling of requests for new document numbers or hard copy documentation
• Scanning, printing, and copying of project documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Run document control reports (if available and required) from the applied company or project document control system
• Ensure document management procedures satisfy project, client, and regulatory requirements
• Independently handle all aspects of project documentation utilizing various document control practices and electronic document management systems (EDMS)
• Monitor progress of in-house and client reviews of technical data
• Contribute to compilation of final project dossiers, as-built portfolios, and archiving
• Establish a systematic and comprehensive project filing system
• Produce exception reports, comment overdue reports, and any other reports for project management review
• Maintenance of the project's document storage structure

• A bachelor's degree in any discipline or equivalent from an accredited university
• Minimum of 15 years in electronic documentation management systems in the oil and gas or petrochemical projects
• Minimum five years (preferred) experience in the GCC region

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

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