Sr. Listing Specialist - Real Estate

Job Description

The Senior Listing Specialist will spearhead listing operations in their territory, overseeing the preparation, marketing, negotiation support, and administrative compliance of properties. With at least 2 years of relevant real estate listing experience in the UAE, the candidate will supervise a dedicated team, manage territory-specific listings, and uphold high standards in documentation and client relations.

• Supervise and input listings into MLS and portals (Bayut, Property Finder, Dubizzle), ensuring accuracy, timely updates, and market-aligned content
• Maintain an updated tracker and database of active and upcoming units; compile daily availability reports in Excel and PDF formats.
• Assist agents in sourcing client-specific properties and support negotiations through preparing offer letters, MOUs, contracts, Tawtheeq generation, handover forms, permits, NOCs, and relevant documentation.
• Build and maintain professional relationships with property owners and landlords, driving listing acquisitions via telephonic and in-person outreach.
• Provide negotiation support to agents, review terms with clients, and ensure successful deal closures.
• Lead and mentor a listing coordination team; assign tasks, deliver guidance, and uphold accountability.
• Manage all listings within your delegated area, ensuring market coverage and team responsiveness.
• Monitor market trends and competitor activity; optimize listings and strategies accordingly.
• Produce daily, weekly, and monthly analytical reports on listings, pipeline progress, and portfolio performance for management review.
• Utilize CRM and portal systems (Bayut, Property Finder, etc.) for listing and client data management
• Ensure professional client communications at every stage, representing OIA Properties with excellence.

• Bachelor&aposs degree in Business, Real Estate, Sales, or Marketing preferred
• Minimum 2 years of experience in UAE real estate listings or coordination
• Fluent in English and Arabic, with exceptional communication and negotiation skills
• Proficiency with CRM systems, MLS listings, Bayut, Property Finder, Dubizzle, and Excel
• Proven ability to multitask and prioritize in a high-speed environment
• Excellent organizational, administrative, and relationship-building capabilities
• Deep understanding of UAE property regulations, Tawtheeq, contracts, NOCs, and permit processes
• Detail-oriented with strong compliance awareness