Document Control & PMO Lead(Contract)

Job Description

At Terracotta – Driving Business Growth in Recruitment, Outsourcing & Corporate Services

We are a leading outsourcing company in the UAE, delivering recruitment, EOR/PEO, PRO services, and corporate solutions across the region.

The position plays a key role in consolidating operational and financial reporting, tracking strategic initiatives, supporting decision-making processes, and enhancing visibility across performance metrics within the generation and asset management environment.

Contract: 6 Months with Possible Extension if needed

Key Responsibilities

• Coordinate and consolidate operational, financial, and performance reporting across multiple departments and stakeholders
• Track strategic initiatives, action plans, KPIs, and operational priorities to ensure timely execution and visibility
• Develop and maintain PMO dashboards, reporting templates, and tracking tools
• Support data validation, reporting accuracy, and consistency of performance metrics
• Monitor follow-up actions from leadership meetings and ensure timely closure of outstanding items
• Drive standardization, automation, and continuous improvement of reporting processes and systems

• Manage document control activities including version tracking, record management, archiving, and governance compliance
• Ensure operational and PMO documentation is maintained accurately and in line with internal standards
• Support audits, compliance reviews, and governance-related activities through proper documentation and traceability
• Assist in the development and implementation of asset management policies and procedures
• Coordinate workflow approvals and stakeholder sign-offs for operational and governance documentation

• Prepare executive correspondence, reports, presentations, and operational documentation
• Coordinate leadership meetings, agendas, minutes, and action tracking
• Support executive reporting through cross-functional coordination, data consolidation, and presentation preparation
• Track initiatives, deliverables, and operational priorities to ensure timely execution
• Support submission of governance, risk management, and business continuity reports
• Assist with drafting and maintaining governance and operational documents, including approval authorities, mandates, and performance scorecards

Qualifications:

• Bachelor's degree in Business Administration, Engineering, Project Management, Finance, or related field
• 5–10+ years of experience in PMO, governance, reporting, document control, or operational coordination roles
• Experience within utilities, energy, infrastructure, oil & gas, manufacturing, ports, or other asset-heavy industries preferred
• Strong background supporting executive leadership, governance processes, and cross-functional reporting
• Experience working within regulated, complex, or matrix organizations preferred
• Proven ability to manage reporting, documentation, approvals, and operational tracking across multiple stakeholders
• Strong organizational, communication, and stakeholder management skills
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint