Sales Administrator

Job Description

Provide essential administrative support to the Sales team by managing offers, full CRM support, documents, and agency coordination to ensure smooth and efficient sales operations.

• Generate sales offers based on the Sales team's requests, ensuring accuracy and timely issuance to clients and agencies.
• Coordinate the approval process for sales offers and handle unit reservations as instructed by the Sales team.
• Manage the printing, signing, and distribution of booking forms and SPAs, coordinating with clients and internal management to complete all formalities.
• Handle the onboarding of new agencies by collecting and verifying the required documentation, ensuring compliance with company standards.
• Draft, finalize, and distribute agency agreements after receiving necessary approvals, ensuring smooth communication with agency representatives.
• Issue Marketing NOCs to registered agencies, facilitating their promotional efforts and maintaining a professional relationship.
• Act as the daily point of contact for agencies, addressing queries about sold units, commission percentages, and operational needs.
• Set up and manage WhatsApp groups for efficient communication between agencies and internal sales teams, ensuring smooth collaboration.
• Assist sales agents by generating inquiries from potential clients, supporting their efforts to convert leads into sales.
• Track and document sales agents meetings and update the CRM system accordingly, ensuring an accurate record of all client interactions.
• Archive and maintain a well-organized record of booking forms, SPAs, and agency agreements, ensuring accessibility and compliance with company policies.
• Provide ongoing administrative support to the sales team, helping them meet targets and overcome operational challenges.

Requirements

• Bachelor's Degree in Business Administration or related field.
• 2+ years in a sales admin or coordination role.
• Proficient in Microsoft Office and CRM systems.
• CRM and document management proficiency.

• Experience in real estate or luxury property sector.
• Familiarity with Dubai market and RERA regulations.

• Strong attention to detail.
• Time management and multitasking.
• Team collaboration.
• Strong communication and organizational skills.
• Fluent in English; Arabic is a plus.

• Competitive salary package.
• Annual flight ticket allowance.
• Performance discretionary bonus.
• Comprehensive health insurance.
• Employment visa.