Bid Coordinator

Job Description

Bid Coordinator

Job Summary

The Bid Coordinator supports the preparation, coordination, and submission of bids, tenders, and proposals. This role ensures that all bid documentation is accurate, compliant, and submitted on time, working closely with sales, technical, finance, and management teams.

• Coordinate the end-to-end bid and tender process from receipt to submission
• Review tender documents to identify requirements, deadlines, and compliance criteria
• Prepare and format bid responses, ensuring consistency with branding and guidelines
• Maintain bid schedules, trackers, and submission calendars
• Liaise with internal stakeholders to gather technical, commercial, and legal information
• Ensure all bid responses meet client specifications and quality standards
• Manage document control, versioning, and approvals
• Upload and submit bids via client portals or electronic tender systems
• Maintain a library of standard responses, case studies, and supporting documents
• Assist with post-submission clarifications and feedback reviews

• Strong organizational and time-management skills
• Excellent written communication and attention to detail
• Ability to manage multiple deadlines simultaneously
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with bid portals and tendering systems (desirable)
• Ability to work collaboratively across teams
• Strong compliance and quality-focused mindset

• Degree or equivalent experience in business administration, marketing, or a related field
• Previous experience in a bid, proposal, or administrative role (preferred)
• Experience working in a fast-paced, deadline-driven environment
• Knowledge of procurement and tendering processes (advantageous)