Senior Bid & Marketing Coordinator

Job Description

Job Purpose:

Coordination of Bid processes and day to day submittals of tenders, presentations and PQQ's within the Interiors Division.

Essential roles and responsibilities:

• Bid content management
• Ensure consistency and accuracy from a single source.
• Take advantage of emerging technologies to elevate proposals and presentations
• Allocate bids on Pipedrive live and PTC at the start of the week.
• Training bid team members on use of In design and ATS tender guide submission checklist.
• Cross reference RFP against bid tracker to determine requirements and strategies on deliverables.
• Issuance of Bid submissions (averaging 15 per month) inclusive of Tenders and prequalification's ranging from AED 1M - 300M in value.
• Provides guidance to the team in preparing the technical components of the proposal by reviewing initial section outlines to ensure that all RFP requirements are incorporated.
• Secondary point of contact to bid members for questions related to RFP requirements.
• Attend kick off/mid-bid meetings on behalf of Bid Manager, brief team; confirm proposed
• SPM/PM and initiate submission preparation process.
• Research emerging technologies and continuously develop proposals and presentations, thereby maintaining a competitive advantage.
• Work closely with Bid Manager to develop rebranded templates etc. and implement across the
• Bid team and beyond via initial workshop as well as refresher workshops to be managed and implemented by Senior Bid coordinator.
• Develop presentations for pitches by Senior Management when required.
• Managing maintenance of content library via SharePoint.
• Conduct initial review of priority 2 & 3 and schedule final review with Bid Manager prior to submission
• Client research to gain knowledge prior to compiling the tender in order to have a greater
• understanding of client needs and values.
• Assist the Bid and Marketing Manager with key events within the organization to ensure
• smoothly running and a successful execution.
• Training and development of employees within the Bid Team, training them on use of InDesign
• in order to ensure preparation for business growth in terms of volumes of tenders/presentations.
• Run monthly workshops with bid team, geared at creating professional rfp responses.

Skills and Experience:

• 10 - 15 years experience in the construction / fit out industry
• Diploma in Business Management
• Knowledge of Project Management and Construction methodology
• Ability to priorities and multitask
• InDesign, Microsoft office, PowerPoint, MS project and Pipedrive, Adobe
• Attention to detail
• Bid management & production
• Persuasive communicator
• Collaborative team player
• Records management
• Strategic thinking
• Client research and understanding