Travel Coordinator

Job description / Role

Employment: Full Time

When travel requirements are low, the role will also support basic HR documentation tasks.

Key Responsibilities:

• Coordinate end-to-end travel arrangements including visas, flights, hotels, ground transportation, and insurance for domestic and international trips
• Work closely with approved travel agents and vendors to secure the best travel solutions
• Support in developing and updating internal travel policies in line with business needs
• Monitor and optimize travel budgets in collaboration with the finance team
• Manage last-minute changes or emergency bookings calmly and efficiently, sometimes outside regular working hours
• Coordinate logistics for group travel, meetings, and conferences across locations
• Maintain organized records of travel bookings, itineraries, and invoices
• Prepare travel reports and summaries as needed
• Support HR in preparing employee documentation such as onboarding files, ID requests, and letters when travel tasks are minimal.

Requirements:

Experience:

• Minimum 6–8 years of proven experience in travel coordination, executive support, or administrative roles with a focus on managing local and international travel.
• Experience working with travel agencies and third-party vendors is essential.
• Previous exposure to supporting HR functions, particularly documentation, is a plus.

Education:

• Bachelor’s degree in Business Administration, Hospitality, Human Resources, or a related field is preferred.
• Relevant certifications in travel management or administration are an advantage.

About the Company

A leading consulting company in UAE.

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