Executive Assistant (Male)
Job description / Role
Employment: Full Time
Job Purpose
The Executive Assistant (EA) will provide comprehensive administrative and operational support to the Executive Director and the senior leadership team. This role is pivotal in ensuring seamless coordination of executive functions and facilitating effective communication across internal and external stakeholders.The EA will manage complex schedules, oversee high-level communications, and maintain utmost confidentiality in all matters, contributing to the overall efficiency and productivity of the executive office.
Key Responsibilities
Executive Support- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements for the Executive Director and leadership team.
- Act as a point of contact between the executive office and internal/external stakeholders, maintaining a high level of professionalism.
- Draft, review, and respond to high-volume communications including emails, correspondence, and phone inquiries on behalf of the executives.
- Organize and execute leadership meetings, board meetings, strategic offsites, and other corporate events.
- Prepare meeting agendas, record accurate minutes, and ensure timely follow-up on action items.
- Manage all event logistics, including vendor coordination, travel, accommodation, and venue arrangements.
- Prepare and process expense reports and reimbursements for the Executive Director and senior leaders.
- Maintain organized filing systems and databases for confidential documents, meeting records, and official communications.
- Prioritize and manage incoming requests to ensure timely and appropriate response and resolution.
- Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
- Represent the executive office with integrity and professionalism in all interactions, both internal and external.
Requirements:
Qualifications & Experience- Education: Bachelor's degree or equivalent qualification required.
- Experience: Minimum of 5 years’ experience in executive-level administrative support, preferably supporting C-suite executives or senior leadership.
- Exceptional organizational and time management skills with strong attention to detail.
- Outstanding written and verbal communication abilities.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Ability to work independently, exercise sound judgement, and manage multiple priorities in a dynamic environment.
- High level of discretion, integrity, and professionalism.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
About the Company
Cloud Spaces, Aldar group's pioneering brand is a business and lifestyle co-working space with a lively and welcoming environment that is ideal for those looking for an inspiring place to work.
It is Middle East's first coworking space located within a shopping mall, Yas Mall in Abu Dhabi ,our flagship location becoming the first shopping mall in this region to harbour such a concept within its premises. Our recent Expansion in Abu Dhabi Global Market financial centre has also given international clients a platform to conduct business and grow in the region.
We offer a variety of contemporary and modern workspaces designed to deliver comfort and spark motivation. A co-working space solutions for anyone who is a creative entrepreneur, freelancer , large business entity or an SME by creating an environment to work, connect and collaborate.It is designed to offer a variety of solutions to suit work needs and unleash creativity, from fully furnished office suites, to spacious and ventilated lounges, sound-proof cubicles, open work desks and fully-equipped meeting rooms. Opportunity to work within a community and meet other professionals, and give a platform for business to grow to greater heights.
The coworking zones make it easy for professionals from different companies to meet and form mutually beneficial business relationships.
Considering the expansion plans, the company is looking out for professionals from various sectors who are committed and are ready to strive with the companies vision.
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