Internationalization Administrative Assistant

Job Description

Job Purpose

The ideal candidate should be highly organized, detail- oriented, possess digital software skills alongside excellent communication skills.

Key Responsibilities

Supporting Assistant Chancellor's projects for Global Partnerships and Impact:

• Support in Developing and Managing projects related to International academic affairs and ensuring accurate and timely presentation to senior leadership.
• Support in Projects related to optimizing ADU Ranking and Reputation.

• Assist various initiatives, including events, conferences, and support programs such as the Global Engagement Program (GEP) and the Global Brown Bag Seminar Series (GBBSS).
• Assist in the development of proposals of national and international events and initiatives.
• Assists in the development of Microsoft Office presentations.
• Manages calendars, appointments for the Assistant Chancellor for Global Partnerships and ImpactTakes and maintains accurate records of meetings, correspondence, and administrative materials.
• Communicate with stakeholders to ensure that project objectives are clearly defined and understood.
• Raise Purchase requisitions as needed for the department and works with the relevant stakeholders.
• Coordinate project activities and communicate with team members and stakeholders to ensure projects are completed on time and within budget.
• Facilitate communication and collaboration between project team members.
• Assist the project team in the planning and execution of digital projects, including creating project plans, timelines, and budgets; Submit and reconcile expense reports.

• Attends meetings, records minutes, and follows up on action items as necessary.
• Maintains signature files, documentation, and filing systems, ensuring confidentiality and accuracy.
• Support in developing projects websites and proposals.

• Bachelor's degree in Engineering, Project Management, IT, Business Administration, or a related field is preferred.
• Master's Degree in Engineering, Project Management, IT, Business Administration, or related field preferred.

• 1-2 years of experience in an administration and IT project support role.

• Experience in a similar setup supporting senior executives and managing projects.

• Fluency in English is required, and proficiency in Arabic is an added advantage.

• Possesses advanced knowledge of Microsoft Office (Excel, Word, Outlook), PowerPoint, website development, Zoom, SKYPE, Teams. Eagerness to learn new applications as they become standard in the University.
• Possesses strong diplomatic skills and an engaging, sociable personality.
• Demonstrated history of confidentiality, flexibility, dedication, excellent verbal, grammar, and written communication skills, organizational, time management, prioritization, cognitive and problem- solving skills
• Prioritizes multiple tasks seamlessly with a strong attention to detail
• Exercises good judgment and discretion analyzing and resolving confidential, difficult and sensitive situations on their own, and knowing when to escalate.
• Capable of simultaneous minuting of meetings.
• Establishes and maintains cooperative working relationships with coworkers, other staff, faculty, and administrators.
• Types and/or operates an automated keyboard with speed and accuracy to produce word processing, spreadsheets, and database management documents.
• Ability to work in a collaborative environment and function as a member of the Office of Internationalization Team.
• Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, and ethnic backgrounds of ADU's students, faculty, employees and community.