Senior Officer, Facilities Maintenance
Job description / Role
Employment: Full Time
Job purpose
Supervise and control the administration and execution of all contracted services related to housing, utilities and landscaping maintenance, and general cleaning and pest control activities. Manage the schedule for carrying out maintenance facilities including industrial building and facilities, clubs and recreational areas.
Key accountabilities
Job specific accountabilities- Supervise facilities services at site offices and employee living quarters ensuring sound implementation of approved plans by contractors and service providers.
- Plan the procurement of equipment, furniture and facilities. Coordinate with procurement function regarding company requirements of such items as appropriate.
- Supervise and control the sports centers and amenity facilities, housing and utilities maintenance services.
- Review and approve daily maintenance services task orders, minor work orders and local purchases in line with Facilities Management & Maintenance Department policies and guidelines.
- Ensure the mobilization of required systems, team members, instruments and equipment necessary for facilities maintenance work.
- Supervise the civil and electromechanical facilities development and upgrade projects aiming to implement and enhance the utilities and/or introduce new technologies.
- Manage the accommodation and utilities maintenance service contractors and ensure that assigned duties are implemented in a timely manner and within the allocated budget in accordance with project management principles and in compliance with HSE requirements and guidelines.
- Administer service contracts and ensure cost effective implementation and adherence to the contracts' terms and conditions. Evaluate contractors' performance and direct contract amendments and renewal as required. Resolve disputes with contractors and service personnel.
- Approve number of contractor personnel engaged on a daily basis after scrutinizing daily population figures. Maintain necessary records in accordance with procedures and authorize the monthly payment reports.
- Ensure that all periodic pest control is carried out in all areas of operations as required.
- Review draft contracts for major services to ensure quality and professional integrity of services with emphasis on customer satisfaction and fair remuneration and housing facilities to contractors' personnel in conformity with HSE standards. Carry out benchmarking surveys to secure consistency of contract terms and conditions.
- Monitor and review contractor performances on a regular basis. Check contractors' plans periodically to ensure that work is completed according to approved schedules and adopt corrective measures in case of delays.
- Conduct pre-qualification exercises to develop lists of nominated bidders for the department's tenders, and maintain proper records on contractors' performance.
- Prepare and monitor the expenditure of the team's annual budget forecasts for manpower, material requirements and contract services. Justify variances and approve payment vouchers.
- Check and verify invoices submitted by contractors to ascertain compliance with contractual terms and conditions.
- Liaise with Occupational Health Department regularly in relation to all health, safety and hygiene regulations. In addition, implement the HACCP (Hazard Analysis Critical Control Point) and other safety requirements.
- Comply with all UAE, ADNOC, ADNOC Drilling and client Asset Integrity Management codes of practice.
Qualifications, experience, knowledge & skills
Minimum qualification- Bachelor's degree in Mechanical Engineering or equivalent.
- Eight years' experience in high-rise building maintenance.
- Good knowledge of spoken and written English.
- Must be computer literate.
About the Company
We are one of the world's leading energy producers, and a primary catalyst for Abu Dhabi’s growth and diversification.
We operate across the entire hydrocarbon value chain, through a network of fully-integrated businesses, with interests that range from exploration, production, storage, refining and distribution, to the development of a wide-range of petrochemical products.
Since 1971, we have created thousands of jobs, driven the growth of a diverse knowledge-based economy, and played a key role in Abu Dhabi’s global emergence.
Today, we continue to look for new and innovative ways to maximize the value of our resources, pioneering those approaches and technologies that will ensure we are able to meet the demands of an ever-changing energy market, and continue to have a positive impact on the Abu Dhabi economy for generations to come.
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