Investment Banking Administrative Manager / EA
This is a broad, high-responsibility role that goes beyond traditional EA support, combining executive assistance with operations, HR, and office management. The successful candidate will work closely with senior leadership and play a key role in the day-to-day running of the business.
Candidate ProfileWe are ideally seeking someone with:5–10+ years’ experience in a similar role within financial services or a professional services environmentExperience in DFSA regulated firms strongly preferredStrong organisational and multitasking skillsHigh level of discretion and professionalismAbility to work independently and take ownershipArabic speaking (advantageous)WFH on Friday and all of July & AugustImmediately available
Role Overview – Administrative ManagerLocation: DubaiReporting to: Senior Management
Role SummaryA broad and hands-on role combining executive support with operational oversight, HR coordination, and office management. The position requires a highly organized and proactive individual who can manage multiple responsibilities across the business.
Key ResponsibilitiesExecutive SupportDiary and calendar management for senior leadershipTravel coordination, itineraries, and expense managementSupporting meetings, board logistics, and internal coordinationOperations & Office ManagementDay-to-day office management and facilities oversightVendor sourcing and management (including real estate, maintenance, and services)Business continuity and general operational support
HR & PeopleRecruitment support (including coordination with agencies)Onboarding and offboarding processesVisa processing and renewalsHealth insurance administration and renewals
Compliance & GovernanceLiaising with compliance, auditors, and external advisorsSupporting regulatory requirements (DIFC/DFSA and CMA where applicable)Assisting with policy and procedure updates
Data ProtectionSupporting data protection processes and working with external Data Protection OfficerMaintaining records and assisting with annual reviews
CSR & InitiativesManaging and coordinating CSR initiatives and partnerships