Administrator

Job Title:

Administrator

Department:

Operations

Reporting To:

Site Manager

Site:

Job Purpose:

Assigned the task to carry out with full accuracy and provide the better service in time frame under Facility

Management.

Key Responsibilities:

• Attending the service request from the clients, tenants, landlords etc. through phone calls, emails regarding maintenance service.
• Communicating with clients, tenants, landlords etc. for fixing the appointment.
• Preparing quotations and send to the clients, tenants for seeking the approval.
• Making intervention (s) for each job request and coordinating with supervisor for arrange the team as well as transportation.
• Follow up with technicians for the interventions and after finishing the job, the interventions are closing in the system.
• Handling the petty cash for maintenance work.
• Preparing monthly summary for additional work and the same to Account Dept. along with supporting documents for raising the invoice in favor of the clients.
• Keeping the records of payment receiving and pending payment
• Tracking the schedule of PPM service and coordinating with clients.
• Correspondence with mail, filing and other miscellaneous work.

• Take reasonable care of your own health and safety and not to put other persons
• fellow employees and members of the public
• at risk by what you do or don't do in the course of your work;
• Cooperate with any company efforts to improve health and safety at work;
• Comply with any reasonable instruction given to you in the interest of health and safety.
• Not to interfere with or misuse anything that's provided for your health, safety or welfare
• Report any accidents, injuries or illnesses you may suffer as a result of doing your work, or any accidents, injuries or illnesses you become aware off that involves a fellow employee or member of the public at your place of work

Skills Required:

• Interest to improve the skills under Administration and HRD
• Managing one's own time and the time of others.
• Actively looking for ways to help people
• Effective communication skills
• Efficient in writing skills Giving full attention to what other people are saying, taking time to

• Proficient knowledge in computers and should be able to operate spreadsheets and word programs
• Knowledge of administration and record keeping

Qualifications:

• High school diploma or equivalent

Other Requirements:

• 3 to 4 years of experience in Admin
• Good written and spoken English

Scope and Limits of Authority:

• Employee

Manager

Name:

Date:

Signature:

Education Level: Bachelor's Degree