Contract Admin Executive

Job Description

This position combines contract lifecycle management with administrative support for strategic partnership initiatives.

Key Responsibilities:

Contract Administration:

• Draft, review, and process business development and partnership contracts including NDAs, MOUs, supplier/vendor agreements, and commercial terms.
• Maintain an accurate and up-to-date contract database and filing system.
• Monitor key contract milestones such as renewal dates, deadlines, deliverables, and compliance requirements.
• Liaise with legal, finance, and operations teams to ensure timely approvals and alignment with company policies.
• Track changes, amendments, and contract versions ensuring consistency and transparency.

Partnership & BD Support:

• Coordinate meetings, follow-ups, and communication with partners and stakeholders.
• Maintain a structured record of all partnership discussions and contractual agreements.
• Provide reporting on contract performance, risks, and partnership KPIs.

Administrative & Coordination Duties:

• Organize internal review meetings, capture meeting notes, and ensure timely follow-ups.
• Support the team with process improvements for document management and workflows.
• Ensure all documentation is stored and retrieved in compliance with internal data policies.
• Coordinate with external stakeholders for signatures, approvals, and documentation handovers.

Requirements:

• Bachelor's degree in business administration, Law, or a related field.
• 24 years of experience in contract administration, preferably in a business development or partnerships function.
• Previous experience in industries like real estate, professional services, or technology is an advantage.
• Excellent organizational and communication skills.
• Strong knowledge of Microsoft Office Suite and document management systems.
• Familiarity with CRM or contract lifecycle management tools is a plus.
• Detail-oriented, process-driven, and able to work with multiple stakeholders across departments.